Marketing Project Coordinator (Temporary)

Project Hope

6d

About The Position

The Temporary Marketing Project Coordinator provides day-to-day project management, workflow coordination, and brand operations support for the Marketing team. The role is the primary point of contact for campaign and project administration, helping projects progress through planning, production, review, approval, and completion. The coordinator works closely with the Senior Director of Marketing and the Creative, Content, Digital, and Website teams to maintain visibility into priorities, timelines, and resource allocation. The position is highly operational and focused on execution, communications, and process management.

The engagement is scheduled to begin the week of November 10, 2026, and continue through April 2027. Responsibilities include coordinating project and campaign kickoffs, meetings, milestones, deliverables, approvals, reviews, documentation, and project closeouts. The coordinator also manages Asana boards and workflows, tracks status and capacity, supports campaign planning and execution, and provides regular project updates to the Senior Director of Marketing.

Requirements

• Strong project coordination or project management experience.
• Experience using Asana or similar project management platforms.
• Demonstrated ability to coordinate multiple projects simultaneously.
• Excellent organizational and follow-up skills.
• Experience facilitating meetings and managing stakeholder communications.
• Comfort working in a fast-paced marketing, communications, or creative environment.
• Strong attention to detail and process management skills.

Nice To Haves

• Familiarity with digital asset management systems.

Responsibilities

• Schedule and coordinate project and campaign kickoffs, status meetings, touchpoints, and cross-functional planning sessions.
• Facilitate kickoff meetings and ensure stakeholders understand timelines, deliverables, and responsibilities.
• Support planning and preparation for upcoming marketing campaigns.
• Track project milestones, deadlines, dependencies, approvals, and deliverables.
• Identify scheduling conflicts and escalate resource constraints or timeline risks.
• Coordinate project closeout activities and ensure final assets and documentation are archived appropriately.
• Organize and facilitate recurring team meetings, including creative team daily standups, editorial planning meetings, weekly marketing status meetings, biweekly project review meetings with website and content stakeholders, and assigned marketing planning and operational meetings.
• Prepare meeting agendas, take notes, track action items, and send follow-up communications.
• Manage and update Asana project boards daily, create and assign tasks, and monitor progress and status updates.
• Maintain project documentation and workflow accuracy, ensuring work is prioritized and routed to the appropriate internal resources.
• Support scheduling and forecasting of upcoming work to maintain team capacity and visibility.
• Coordinate creative review cycles, route materials for feedback and approval, track revisions and approval status, and follow up with reviewers to maintain schedules.
• Ensure final approvals are documented and communicated to project teams.
• Manage project intake, kickoffs, approvals, and status tracking.
• Respond to brand-related inquiries from internal stakeholders.
• Provide regular project status updates to the Senior Director of Marketing.

What This Job Offers

• Education Level: No Education Listed