Marketing Project Coordinator

Niagen Bioscience•Westwood, CA

5d•$32 - $38•Hybrid

About The Position

The Marketing Project Coordinator will support our creative and marketing teams in driving projects from intake through final delivery. This role will partner closely with the Marketing team, with a focus on E-commerce and Creative & Brand. This role sits at the intersection of creative execution and operational rigor, helping ensure cross-functional initiatives remain organized, stakeholders stay aligned, and deadlines remain on track in a fast-paced environment. Working under the direction of the Marketing Operations Project Manager, the Marketing Project Coordinator will coordinate day-to-day project execution within established workflows, maintain visibility across project timelines and deliverables, and identify and escalate potential risks, competing priorities, or resource constraints as needed.

Requirements

3+ years of experience in project coordination or project management within creative, digital marketing, brand marketing, e-commerce, agency, production, or a related environment.
Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred highly preferred.
Working knowledge of creative production workflows across design, copy, paid media, email, web, and digital campaign execution.
Proficient experience with project management platforms such as Asana, Monday.com, ClickUp, Jira, or comparable systems, required.
Experience supporting and/or coordinating work within a digital asset management system (DAM); Bynder experience strongly preferred.
High attention to detail with strong organizational and critical-thinking skills.
Ability to review briefs thoughtfully, ask appropriate clarifying questions, and identify missing information before execution begins.
Ability to recognize potential blockers, timeline concerns, or competing priorities and escalate them appropriately.
Excellent written and verbal communication skills.
Strong organization and attention to detail.
Ability to manage multiple projects, deliverables, and deadlines simultaneously.
Strong follow-through and accountability.
Collaborative and comfortable working across multiple teams and functions.
Solutions-oriented with the ability to remain organized and composed as priorities shift.
Developing knowledge of creative, digital marketing, and project management best practices.

Nice To Haves

Bynder experience strongly preferred.

Responsibilities

Coordinate creative and digital marketing initiatives from brief through final delivery, including seasonal campaigns, email and e-commerce assets, paid and organic social, direct mail, events, and special marketing initiatives.
Support the translation of high-level concepts and campaign goals into actionable project plans with defined scope, deliverables, timelines, milestones, dependencies, and ownership.
Review incoming briefs for clarity, completeness, and feasibility, asking clarifying questions and identifying missing information before work begins.
Monitor and identify potential risks, bandwidth constraints, competing priorities, and timeline conflicts early in the process, escalating issues and supporting practical solutions to keep work on track.
Build and maintain detailed project timelines while coordinating day-to-day workflow across creative, marketing, production, and external partners.
Traffic projects through project management systems and maintain accurate project documentation, status updates, timelines, and next-step visibility for stakeholders.
Coordinate and support cross-functional collaboration and maintain project visibility when priorities, timelines, or deliverables shift.
Coordinate the creative review and approval process, including preparing assets for presentation, coordinating stakeholder feedback, consolidating comments, tracking revisions, and ensuring timely sign-off.