Marketing Operations Associate

AAA • Costa Mesa, CA

2d • $86,100 - $115,000

About The Position

The Marketing Operations Associate provides independent direction in initiating, implementing, and managing projects and programs. The role performs operational duties in support of Marketing Operations teams, including managing budgets. The position follows a flex work schedule with three days remotely per month.

The associate assists with annual budget development and preparation, monthly forecasting, budget updates and reconciliation, and invoice preparation. The role constructs and manages marketing budgets and forecasts exceeding $1 million, and develops and maintains budget tracking and reporting for vendors and contract purchase agreements. It also supports budget and other meetings, coordinates communications among internal partners and vendors, keeps the planning team informed about budget activities and their potential impact on approved market budgets, manages vendor, agency, and internal partner relationships, and identifies opportunities for continuous improvement, efficiency, and automation. Other duties may be assigned or required.

Requirements

• Professional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office products, including Outlook, Word, and Excel.
• Ability to multitask and effectively prioritize projects to consistently meet key program deadlines.

Nice To Haves

• A four-year college degree in Business, Marketing, Finance, or a related field.
• Experience in budget or finance administration and project coordination.
• Prior experience working with marketing budgets, including media plans and project management.

Responsibilities

• Assist with developing and preparing annual budgets, goals, and objectives.
• Provide monthly forecasting, budget updates, and budget reconciliation; prepare invoices for payment.
• Construct and manage marketing budgets and forecasts in excess of $1 million.
• Develop and maintain budget tracking and reporting for vendors and contract purchase agreements.
• Participate in budget and other required meetings.
• Initiate and coordinate written and oral communications between internal partners and vendors.
• Ensure the planning team is aware of budget activities and potential impacts on approved market budgets.
• Manage relationships with vendors, agencies, and internal partners.
• Identify and integrate continuous improvement components to increase efficiencies and automation as needed.
• Perform other duties and responsibilities as assigned or required.

Benefits

• Medical, dental, and vision coverage.
• 401(k) savings plan with company match and pension.
• Tuition assistance.
• Floating holidays and PTO for community volunteer programs.
• Paid parental leave.
• Wellness programs.
• Employee discounts on membership, insurance, travel, entertainment, services, and more.
• For full-time positions, eligibility to participate in an incentive program based on organization, team, and personal performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed