Marketing Administrative Assistant

Fort McDowell Golf Club•Fort McDowell, AZ

About The Position

The WCR Marketing Administrative Assistant provides professional and confidential administrative support to the Marketing Department. The position processes departmental documentation, monitors media expenses, coordinates advertising placements, and maintains compliance with internal procedures. The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while supporting marketing operations. The position is regular full-time and non-exempt, with 40 hours per week. It reports to the WCR Marketing Director. Qualified applicants from federally recognized Indian tribes receive preference; applicants seeking Indian Preference must submit a Certificate of Indian Blood (CIB) with their application.

Requirements

Four years of administrative or marketing experience.
Strong computer knowledge and user abilities.
Extensive knowledge of company and departmental policies and procedures.
Must be at least 21 years old.
Must pass a pre-employment drug test.
Must obtain and maintain a State/Tribal License, including completion of an extensive background check.
Must be able to lift more than 50 pounds and push or pull 100 pounds.
Must be able to stand and walk for 67–100% of the workday; bend, reach, and use eye/hand coordination for 34–66%; sit for 1–33%; and communicate clearly and professionally in person and by phone for 34–66%.
Must be able to work amid varying temperatures when moving between indoor and outdoor areas and a high level of noise on the casino floor.

Responsibilities

Provide exceptional service to external and internal guests by following the We-Ko-Pa Way: Smile and Greet, Name and Meet, Thank you, and Goodbye.
Review media expenses against budgeted amounts and exercise sound judgment to verify and control those expenses.
Create purchase orders and check requests under the direction of the Marketing Director.
Perform filing and general secretarial duties for the Marketing Department.
Type proposals and memos as required.
Complete Human Resources documentation as required under the direction of the Marketing Director.
Place advertisements with the department’s various media according to directed placement criteria.
Perform post-analysis of media buys.
Review and process invoices from media sources, confirming billings against placement orders.
Maintain knowledge of company and departmental policies and procedures and ensure they are followed.
Maintain a professional appearance and demeanor.
Perform other related duties as required or assigned.