Administrative Assistant (Technology/Marketing)
About The Position
Westdale is looking for a professional, organized and detail-oriented Administrative Assistant to assist our corporate team in our office in Dallas at The Epic. This is an entry-level administrative position and a great opportunity for someone who wants exposure to the Information Technology and Marketing sides of a large, national real estate organization. You won't be limited to one narrow area. You'll work alongside our teams and gain hands-on experience with business systems, vendors, purchasing, financial processes, reporting and projects that support Westdale's operations across the country. If you're organized, comfortable with technology, good with numbers and spreadsheets, and interested in learning how a modern business operates behind the scenes, we'd love to hear from you.
Requirements
- Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
- Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
- Ability to learn and become comfortable with new software quickly.
- Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm).
- Candidates must be legally authorized to work for any employer in the United States.
Nice To Haves
- Business related degree or college classes helpful.
Responsibilities
- Manage and enter department invoices and billbacks
- Assist with vendor relationships, communication and coordination
- Support vendor procurement and purchasing for technology and marketing products and services.
- Perform system configuration and data entry within Marketing and IT platforms
- Assist team members with projects, timelines and follow-ups
- Manage credit card receipt reconciliation for Marketing and Technology expenses
- Collect, organize and review data used in departmental reporting
- Help prepare recurring reports, including: Monthly Marketing Reports, Monthly Reputation Review Reports, Monthly Service Desk Reports, Monthly Marketing Spend Reports, Annual Marketing ROI Reports and Budgets, Quarterly IT General Controls (ITGC) Reports
- Assist with other Marketing and Technology initiatives as you grow into the position.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term and long-term disability insurance
- 401(k) plan with company match
- Flexible spending accounts
- Paid vacation, personal/sick time, and holidays
- Tuition reimbursement
- Credit union
- Service recognition awards
- Employee assistance program
- Apartment rental discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
