Manager, Revenue & Accounts Receivable

Aspire Public Schools • Oakland, CA

3d • $96,024 - $123,267

About The Position

The Revenue / Accounts Receivable (AR) Manager plays an integral role in the accounting period close process. The role manages revenue estimates, administrative expenses, and intercompany fees while overseeing cash receipts and conducting internal audits of school records. The manager applies strong analytical skills and thorough accounting knowledge to analyze financial reports and reconciliations, assess existing processes and procedures, and provide leadership to accounting staff.

Aspire NorCal is a newly unified region serving 22 schools and approximately 10,000 scholars across Northern California. The organization is working to strengthen school support, consistency, and accountability while remaining responsive to the communities and contexts of its schools. This role will also support a new Service Level Agreement under which Aspire NorCal is expected to provide finance, accounting, and payroll services to Aspire LA.

The salary range is $96,024 to $123,267 annually, commensurate with experience. This is a full-time, exempt position with a comprehensive benefits package. Work location and in-person expectations are being finalized. Employment is at-will, and the position may be impacted if the anticipated multi-year service agreement with Aspire LA is not finalized, renewed, or continues as planned.

Requirements

• Undergraduate degree in Accounting or Business Administration with an emphasis in accounting.
• At least 6 years of accounting experience as a Staff or Senior Accountant.
• Proficiency with Microsoft Office, including Excel and pivot tables.
• Excellent financial analytical skills and thorough knowledge of accounting.
• Solid experience with financial statement reporting and working knowledge of current revenue recognition standards.
• Excellent written and verbal communication and interpersonal skills to develop staff.
• Strong problem-solving, analytical, and time-management skills; exceptional organizational skills and attention to detail.
• Ability to research complex problems and provide cost-effective, time-efficient solutions.
• Ability to work independently and know when to escalate in a fast-paced, deadline-oriented environment.
• Excellent judgment when handling confidential information.
• Flexibility to learn new technology and applications.

Nice To Haves

• At least 1 year of management experience.
• Nonprofit accounting experience.
• Strong knowledge of GAAP and procedures used in a nonprofit environment.

Responsibilities

• Lead, develop, train, and support the AR team of 1–2 direct reports, holding staff accountable to team goals and work plans.
• Manage cash receipts and accounts receivable processes, including deposits, resolving deposit discrepancies, revenue cost allocations, and approving and posting journal entries.
• Develop revenue estimates using federal, state, and local guidance and collaborate with the Finance team to ensure accruals are accurate.
• Implement and carry out accounting procedures in accordance with GAAP, applicable laws, regulatory requirements, and best practices.
• Manage preparation, review, posting, and monthly reconciliation of entries for revenue, intercompany contributions and expenses, administrative fees, and deferred revenue.
• Prepare and post monthly payroll and related intercompany entries; support the close by posting journal entries, reconciling accounts, and reviewing discrepancies.
• Maintain the AR reconciliation schedule and use it to respond to audit requests and management inquiries and to manage cash receipts.
• Facilitate annual, interim, and year-end external audits by fulfilling schedule requirements and delegating work as appropriate.
• Work with financial analysts and the Controller to identify schools that need cash and schools able to lend, establish intra-organizational agreements, and complete related entries, including interest.
• Own cash management, including cash investment compliance and monthly school-by-school cash reviews.
• Develop and document policies and procedures to maintain internal controls and recommend accounting system and procedure modifications to streamline operations.
• Support Aspire Public Schools’ mission, vision, and values, including antiracism, and uphold confidentiality standards and the code of ethical behavior.
• Perform other related duties as required and assigned.
• Support the new SLA under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Benefits

• Eligible for Aspire health benefits.
• Retirement through CalSTRS or CalPERS, depending on role credential requirements, with a 403(b) option.
• Paid time off.
• Additional teammate benefits to be determined under an updated employee value proposition and shared before an offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager