Manager, Revenue & Accounts Receivable

Aspire Public Schools • Oakland, CA

2d

About The Position

The Revenue / Accounts Receivable (AR) Manager plays an integral role in the accounting period close process. The position manages revenue and administrative expense estimates, intercompany fees, cash receipts, and internal audits of school records. It combines strong analytical skills and thorough accounting knowledge to analyze financial reports and reconciliations, support evaluation of processes and procedures, and provide leadership to accounting staff.

The Manager leads and develops an AR team of 1–2 direct reports and oversees cash receipts, accounts receivable, revenue estimates, monthly entries and reconciliations, audits, and cash management. The role also supports Aspire NorCal’s finance, accounting, payroll, and retirement services for Aspire LA under a multi-year service agreement. Work location and in-person expectations are still being finalized. The position is full-time and exempt; employment is at-will.

Requirements

• Undergraduate degree in Accounting or Business Administration with an emphasis in accounting.
• At least 6 years of accounting experience as a Staff or Senior Accountant.
• Proficiency with Microsoft Office, including Excel and pivot tables.
• Excellent financial analytical skills and thorough knowledge of accounting.
• Solid experience with financial statement reporting and working knowledge of current revenue recognition standards.
• Excellent written and verbal communication and interpersonal skills to develop staff.
• Strong problem-solving, analytical, and time-management skills; exceptional organizational skills and attention to detail.
• Ability to research complex problems and provide cost-effective, time-efficient solutions.
• Ability to work independently, recognize when to escalate, and exercise excellent judgment with confidential information in a fast-paced, deadline-oriented environment.
• Flexibility to learn new technology and applications.

Nice To Haves

• At least 1 year of management experience.
• Nonprofit accounting experience.
• Strong knowledge of GAAP and procedures used in a nonprofit environment.

Responsibilities

• Lead, develop, train, and support the AR team (1–2 direct reports), holding direct reports accountable to team goals and work plans.
• Manage cash receipts and AR processes, including deposits, resolution of deposit discrepancies, revenue cost allocations, and approval and posting of journal entries.
• Develop revenue estimates using federal, state, and local guidance and collaborate with the Finance team to ensure accurate accruals.
• Implement and carry out accounting procedures in accordance with GAAP, applicable laws, regulatory requirements, and best practices.
• Manage the preparation, review, posting, and monthly reconciliation of entries for revenue, intercompany contributions and expenses, administrative fees, and deferred revenue.
• Prepare and post monthly payroll and related intercompany entries; support the accounting close by posting journal entries, reconciling accounts, and reviewing discrepancies.
• Maintain the AR reconciliation schedule and use it to respond to audit requests and management inquiries and manage cash receipts.
• Facilitate annual, interim, and year-end external audits by fulfilling schedule requirements and delegating tasks as appropriate.
• Work with financial analysts and the Controller to identify schools needing cash and schools able to lend, establish intra-organizational agreements, and complete related entries, including interest.
• Manage cash, including cash investment compliance and monthly school-by-school cash reviews.
• Develop and document policies and procedures to maintain internal controls, and recommend accounting system and procedure changes to streamline operations.
• Support Aspire Public Schools’ mission, vision, and values, including antiracism; uphold confidentiality standards and the code of ethical behavior.
• Perform other related duties as required and assigned.
• Support the new Service Level Agreement under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Benefits

• Eligible for Aspire health benefits.
• Retirement through CalSTRS or CalPERS, depending on the role’s credential requirements, with a 403(b) option.
• Paid time off.
• Additional teammate benefits to be determined in accordance with an updated employee value proposition, to be shared before an offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager