Manager, Recruiting Coordination
About The Position
Baseten is seeking a Manager, Recruiting Coordination to lead and grow its Recruiting Coordinator team across San Francisco and New York. The manager will own the team’s day-to-day operating model, including recruiter coverage, scheduling service levels, interview and onsite support, and scaling coordination as hiring grows. The team supports multiple recruiters and hiring teams, primarily handling high-volume technical interview loops, partnering with executive assistants on confidential roles, and supporting job openings and interview-plan development. The role also includes recruiting operations project work to improve recruiting processes. The manager will help keep the coordination workload sustainable for the team while ensuring a smooth candidate experience, and will partner with Recruiting Operations to address pain points through process improvements, reporting, tooling, automation, and AI opportunities.
Requirements
- 4+ years of experience in recruiting or recruiting operations.
- 2+ years managing recruiting coordinators.
- Experience using scheduling and recruiting data and metrics to drive capacity, quality, and staffing decisions.
- Experience coordinating with executives and supporting confidential hiring processes.
- Experience hiring, onboarding, and developing coordinators.
Nice To Haves
- Coordination experience at a fast-growing tech company, ideally supporting technical interview loops.
- Experience leading a team across multiple offices, locally and globally.
- Experience managing contract or agency coordination support.
- Experience using AI and automation to reduce routine coordination work.
- Exposure to recruiting operations or program management.
Responsibilities
- Manage, coach, and develop Recruiting Coordinators across San Francisco and New York, including 1:1s, goal setting, regular feedback, and performance conversations.
- Forecast coordinator headcount based on scheduling volume and hiring plans; own the Recruiting Coordinator interview process, onboard and ramp new hires through a structured plan, and build career paths into senior coordination, recruiting, or operations roles.
- Assign coordinators to talent profiles and hiring teams, rebalance coverage as hiring volume grows, and monitor daily coverage to maintain scheduling and onsite support.
- Partner with Recruiting Operations to identify coordinator, candidate, and interviewer pain points and turn them into automation and AI opportunities; lead process, reporting, and tooling projects to improve recruiting outcomes.
- Define the coordination team’s scope, maintain the Recruiting Coordinator handbook, and represent coordination in recruiting leadership discussions.
- Own opening and publishing jobs, and maintain accurate interview plans, hiring teams, and scheduling data in the ATS.
- Own scheduling SLAs and service standards, and monitor interviewer load and availability rules across screens, interview loops, debriefs, sell calls, and reference calls.
- Ensure San Francisco and New York onsites run smoothly, including candidate travel and related budgets.
Benefits
- Competitive compensation, including meaningful equity.
- For U.S. employees: 100% coverage of medical, dental, and vision insurance for employees and dependents.
- Flexible PTO policy, including a company-wide Winter Break when offices are closed from Christmas Eve to New Year’s Day.
- Paid parental leave.
- Fertility and family-building stipend through Carrot.
- For U.S. employees: company-facilitated 401(k).
- Exposure to a variety of ML startups, offering learning and networking opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
