Manager, Accounts Payable

OhioGuidestone•Berea, OH

21d

About The Position

OhioGuidestone is seeking a Manager, Accounts Payable to lead daily accounts payable operations and a high-performing team. The role oversees invoice processing, approvals, payments, employee reimbursements, vendor records, issue resolution, payment scheduling, and AP systems and workflows. It maintains appropriate financial controls and compliance with agency policies, funding requirements, and audit expectations, and supports month-end and year-end close activities. The manager partners with teams across finance and programs, vendors, and the Controller to resolve issues and improve processes. The position also provides payroll backup coverage and promotes OhioGuidestone’s values, leadership, and culture of belonging. Applicants should have at least five years of progressive accounts payable, accounting, or related financial experience. A bachelor’s degree in a related field is preferred, as is experience in nonprofit or regulated environments and with grants, cost-reimbursement funding, Single Audits, electronic payments, or AP automation. Funding sources may require an advanced degree. A valid Ohio driver’s license, safe driving record, and proof of insurance are required. Employment offers are contingent on satisfactory pre-employment screenings, including fingerprint background screening, physical, tuberculosis test, and drug screen; OhioGuidestone covers the screening costs.

Requirements

At least 5 years of progressive accounts payable, accounting, or related financial experience.
Strong knowledge of accounting principles, internal controls, vendor management, and ERP systems.
Effective interpersonal skills, including the ability to speak effectively with individuals and groups.
Sound professional judgment and discretion in handling sensitive and confidential matters.
Strong organizational skills, attention to detail, ability to manage multiple priorities, and ability to work independently.
Computer literacy, including ERP systems, Windows applications, and Microsoft Office Suite.
Valid Ohio Driver’s License, safe driving record, and proof of insurance.
Successful completion of required pre-employment background checks and drug screening.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Experience in nonprofit, behavioral health, healthcare, human services, or other regulated environments.
Experience with grants, cost-reimbursement funding, Single Audits, electronic payments, and AP automation.

Responsibilities

Demonstrate OhioGuidestone’s values and guiding principles, maintaining high standards of excellence, integrity, and ethics.
Lead daily accounts payable operations, including invoice intake, coding, approvals, payments, employee reimbursements, vendor maintenance, and issue resolution.
Recruit, develop, and lead a high-performing team through clear expectations, coaching, engagement, and accountability; balance workloads and maintain cross-training and operational continuity.
Monitor AP aging, approval delays, backlogs, vendor concerns, and payment deadlines, using operational measures to proactively resolve issues.
Ensure proper authorizations, segregation of duties, account and cost-center coding, supporting documentation, and controls over vendor banking changes and duplicate payments.
Maintain vendor records, W-9 and tax identification documentation, vendor exclusion screening, vendor inquiries, and annual Form 1099 reporting.
Coordinate payment runs with the Controller, including checks, ACH, and electronic payments, in line with cash-management priorities and vendor obligations.
Serve as the AP systems and workflow expert for the finance system and expense reimbursement tools; troubleshoot issues and improve invoice approvals, purchasing workflows, automation, and processing efficiency.
Ensure compliance with agency policies, grant and contract requirements, government funding restrictions, and audit expectations.
Support month-end and year-end close, including AP reconciliations, accruals, invoice cutoff, corporate card reconciliation, and audit support.
Partner with Accounting, FP&A, Grants/Contracts, program leaders, and vendors to resolve recurring issues, identify root causes, implement sustainable solutions, and escalate significant risks to the Controller.
Act as payroll backup to maintain continuity during absences and assist with payroll-related reconciliations and reporting.
Exhibit positivity, flexibility, and willingness to take on additional responsibilities as requested or required.
Promote positive leadership, a team-based work environment, and a culture of belonging.
Present the agency positively to internal and external contacts.