Manager, Accounts Payable

OhioGuidestone•Berea, OH

20d

About The Position

OhioGuidestone is seeking a Manager, Accounts Payable to lead daily accounts payable operations and a high-performing team. The manager oversees invoice processing, coding and approvals, payments, employee reimbursements, vendor maintenance, and issue resolution while ensuring operational continuity and accountability to organizational goals and values. The role maintains effective internal controls and compliance with agency policies, grant and contract requirements, government funding restrictions, and audit expectations. It coordinates payment runs with the Controller, supports month-end and year-end close, serves as an expert on finance and expense-reimbursement systems, and partners with internal teams and vendors to resolve issues and improve processes. The manager also provides payroll backup support. OhioGuidestone provides prevention services, mental health and substance use treatment, and wrap-around supports to more than 50,000 people each year through telehealth and locations across Ohio. The organization emphasizes a diverse workforce, belonging, integrity, excellence, and a team-based work environment. Employment offers are contingent on satisfactory pre-employment screenings, including fingerprint background screening, a physical, tuberculosis test, and drug screen; OhioGuidestone covers the cost of these screenings.

Requirements

At least 5 years of progressive accounts payable, accounting, or related financial experience.
Strong knowledge of accounting principles, internal controls, vendor management, and ERP systems.
Effective interpersonal skills, including the ability to speak effectively with individuals and groups.
Sound professional judgment and discretion when handling sensitive and confidential matters.
Strong organizational skills, ability to manage multiple priorities with attention to detail, and ability to work independently.
Computer literacy, including ERP systems, Windows applications, and Microsoft Office Suite.
Valid Ohio Driver’s License, safe driving record, and proof of insurance.
Successful completion of required pre-employment background checks and drug screening; employment offers are contingent on satisfactory pre-employment screenings.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Experience in nonprofit, behavioral health, healthcare, human services, or other regulated environments.
Experience with grants, cost-reimbursement funding, Single Audits, electronic payments, and AP automation.

Responsibilities

Demonstrate OhioGuidestone’s values and guiding principles, maintaining high standards of excellence, integrity, and ethics.
Lead daily accounts payable operations, including invoice intake, coding, approvals, payments, employee reimbursements, vendor maintenance, and issue resolution.
Recruit, develop, and lead a high-performing team by setting expectations, coaching, fostering engagement, and ensuring accountability.
Balance workloads, maintain cross-training, and ensure continuity of departmental operations.
Monitor AP aging, approval delays, backlogs, vendor concerns, and payment deadlines, and proactively resolve issues using operational measures.
Ensure authorizations, segregation of duties, accurate account and cost-center coding, supporting documentation, and controls over vendor banking changes and duplicate payments.
Maintain vendor records, W-9 and tax identification documentation, vendor exclusion screening, vendor inquiries, and annual Form 1099 reporting.
Coordinate payment runs with the Controller, including checks, ACH, and electronic payments, in accordance with cash-management priorities and vendor obligations.
Serve as the AP systems and workflow expert for finance and expense-reimbursement tools; troubleshoot issues and improve approvals, purchasing workflows, automation, and processing efficiency.
Ensure compliance with agency policies, applicable grant and contract requirements, government funding restrictions, and audit expectations.
Support month-end and year-end close, including AP reconciliations, accruals, invoice cutoff, corporate card reconciliation, and audit support.
Partner with Accounting, FP&A, Grants/Contracts, program leaders, and vendors to resolve recurring issues, identify root causes, implement sustainable solutions, and escalate significant risks to the Controller.
Act as payroll backup, maintain payroll continuity during absences, and assist with payroll-related reconciliations and reporting.
Demonstrate positivity, flexibility, and willingness to take on new responsibilities as requested or required.
Promote positive leadership, a team-based work environment, and a culture of belonging; represent the agency positively in internal and external contacts.