Management and Program Assistant

Federal Aviation Administration • San Francisco, CA

15d

About The Position

The Management and Program Assistant works within ATO, Air Traffic Services, supporting managers, staff, and other employees in day-to-day operations. The role performs routine, varied, and sometimes complex administrative tasks in support of agency programs, policies, and procedures, applying advanced knowledge of how administrative work contributes to organizational activities.

The position supports administrative services for geographically dispersed facilities within a district. Work typically supports multiple projects or programs and contributes to the objectives of one or more organizational units or major subdivisions. The employee works under general supervision of a manager, with minimal oversight from a team lead or higher-level professional, and exercises considerable independence in planning and carrying out assignments. Work is periodically reviewed for policy compliance and alignment with project requirements; completed work is expected to be accurate, timely, and accepted without significant changes.

Requirements

• At least one year (52 weeks) of specialized experience equivalent to the FV-E, FG/GS-7-8 level.
• Specialized experience compiling, tracking, and supporting programs such as purchases, inventory, and budget-expenditure tracking.
• Experience providing computer assistance support, scheduling meetings, managing time and attendance, and administering travel.
• U.S. citizenship is required.
• Selective Service registration is required for males born after 12/31/1959.
• Must submit an SF-50.
• Successful completion of a security investigation is required.
• Education may not be substituted for experience.

Responsibilities

• Initiate requests for personnel actions and other documents needed to fill vacancies and effect personnel actions, and coordinate related questions with the servicing HR office.
• Maintain and update organizational systems tracking staffing levels, employee positions, and employee status.
• Compile and format historical and trending financial information to support preparation and submission of budget requirements.
• Maintain automated systems that track fund obligations and expenditures during the annual operating budget cycle.
• Initiate or review procurement requests and ensure requested items are justified under expenditure criteria.
• Manage and internally control assigned agency property, including conducting periodic inventories in accordance with agency guidelines.
• Perform time-and-attendance duties for groups of employees with varying schedules, shifts, pay entitlements, pay systems, position tenure, and bargaining-unit differences.
• Use travel systems to initiate, complete, review, and validate travel authorizations and vouchers for compliance with governing guidelines.
• Ensure compliance with facility, regional, and service-area security policies for issuing keys, parking decals, identification badges, proximity cards, and other access credentials.
• Use software to prepare narrative and statistical reports, graphs, and charts.
• Resolve routine problems and work issues, identify issues requiring management attention, and help develop and recommend solutions.
• Provide guidance to lower-level support staff on routine problems and issues.
• Coordinate with internal and external contacts, including managers and employees across organizational units, to share information, coordinate work, and discuss assignment status.

Benefits

• Comprehensive federal employee benefits package; the specific benefits offered depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed