Management and Program Assistant

Federal Aviation Administration•Baltimore, MD

18d

About The Position

The Management and Program Assistant works within ATO, Air Traffic Services, supporting managers, staff, and other employees in day-to-day operations. The position performs a range of routine, multiple, and varying administrative tasks in support of agency programs, policies, and procedures, applying advanced knowledge and an understanding of how administrative work contributes to organizational activities. Assignments may include supporting personnel actions and coordinating questions with Human Resources; maintaining organizational staffing and status systems; compiling financial information and tracking budget obligations and expenditures; initiating or reviewing procurement requests; and managing agency property through inventories. The role also supports time and attendance for large groups with varying schedules and pay circumstances, processes travel authorizations and vouchers, and ensures compliance with facility security procedures for access credentials. The assistant independently uses software to prepare narrative and statistical reports, graphs, and charts. Work is performed under general manager supervision with minimal oversight from a team lead or higher-level professional. The employee plans work with considerable independence, resolves most issues independently, provides guidance to lower-level support staff, and escalates matters requiring management attention. Work is reviewed periodically for policy compliance and alignment with project requirements. The position’s work supports multiple projects and programs and affects the efficiency and accuracy of administrative services across geographically dispersed facilities.

Requirements

At least one year (52 weeks) of specialized experience equivalent to the FV-E, FG/GS-7-8 level.
Specialized experience may include compiling, tracking, and supporting programs such as purchases, inventory, and budget expenditure tracking.
Specialized experience may include computer assistance, meeting scheduling, time-and-attendance management, and travel administration.
U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Applicants must apply through Aviator.
A resume must include detailed information supporting qualifications and questionnaire answers.
Must meet all qualification requirements by the announcement closing date.
Must submit an SF-50.
Selection and placement are contingent upon waiver or completion of satisfactory security requirements; the position may be subject to a background investigation.

Responsibilities

Perform administrative tasks supporting agency programs, policies, and procedures.
Assist managers, support staff, and other employees with day-to-day operations.
Initiate personnel action requests and related documents for vacancies and other personnel actions; coordinate routine questions and discrepancies with the servicing HR office.
Maintain organizational systems documenting staffing levels, position assignments, and employee status.
Compile and format historical and trending financial information for budget preparation and submission.
Maintain automated systems tracking fund obligations and expenditures during the annual operating budget cycle.
Initiate or review procurement requests and verify that justifications meet expenditure criteria.
Manage assigned agency property and perform periodic inventories in accordance with agency guidelines.
Perform time and attendance duties for large employee groups with varying schedules, shifts, premium pay, pay systems, tenure, and bargaining-unit differences.
Use the travel system to initiate, complete, review, and validate travel authorizations and vouchers for compliance.
Ensure compliance with facility security guidelines and policies for issuing keys, parking decals, identification badges, proximity cards, and other access credentials.
Use software to prepare narrative and statistical reports, graphs, and charts.
Resolve routine work issues, identify matters needing management attention, and help develop and recommend solutions.
Provide guidance to lower-level support staff on routine problems and issues.
Plan and coordinate assignments and resources, and support multiple projects and programs.