Management and Program Assistant

Federal Aviation Administration • Bakersfield, CA

15d

About The Position

The incumbent serves as a Management and Program Assistant in Technical Operations, performing routine and varying assignments in support of a professional, technical, or specialized occupation. The role supports managers and employees in day-to-day operations and may coordinate assignments for other support staff.

At the FV-0344-E band, the employee performs basic administrative tasks under general direction, supporting office functions such as fiscal management, travel, management information systems, contract administration, property management, procurements, and general office management. The employee prepares travel orders and cost estimates, uses computer and financial applications to analyze and troubleshoot information, compiles program reports, manages supplies, and maintains agency property records and inventories. Work is guided by established procedures, with discretion in selecting approaches, and is reviewed at key stages and upon completion.

At the FV-0344-F band, the employee plans and carries out administrative assignments for projects and programs with considerable independence. Duties may include managing correspondence and records, tracking program information and budgets, purchasing and inventory, assisting with computers, scheduling meetings, managing time and attendance, explaining organizational policies, coordinating implementation of office policies and systems, and maintaining calendars and travel arrangements. The employee coordinates with internal and external contacts, may guide lower-level support staff, reviews travel vouchers for compliance and accuracy, and purchases supplies or equipment through appropriate channels. Other duties may be assigned.

The position requires at least one year of specialized experience at the level applicable to the FV-E or FV-F band. Education does not qualify as a substitute for experience. The position is designated Low Risk and may require a background investigation and a one-year probationary period. The selected employee may need to file a financial disclosure statement within 30 days of entry on duty. Locality pay is added to the base salary; the listed locality-inclusive salary ranges vary by duty location.

Requirements

• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Submit an SF-50 as specified in the required documents.
• For the FV-E level: at least one year of specialized experience equivalent to FV-D or FG/GS-5/6.
• For the FV-F level: at least one year of specialized experience equivalent to FV-E or FG/GS-7/8.
• Specialized experience includes planning and managing daily office administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; conducting analytical studies; interpreting information and providing guidance; and handling financial support, personnel matters, personal property, and travel administration.
• Experience working closely with teams to identify issues, resolve problems, and present or recommend solutions to leadership.
• Education is not qualifying and may not be substituted for experience.
• Applicants should provide specific examples of specialized experience in their work history and follow application instructions.

Responsibilities

• Support managers, supervisors, and employees with day-to-day administrative operations and office functions.
• Prepare travel orders and cost estimates for training assignments and permanent change-of-station actions.
• Use computer and financial applications, including Excel, to analyze information, troubleshoot, and solve problems.
• Compile and consolidate information and prepare reports for assigned programs.
• Maintain an orderly supply room and distribute supplies.
• Manage assigned agency property using the Automated Inventory Tracking System (AITS), and periodically validate property assignments and locations through inventories.
• Plan and perform administrative assignments for projects and programs, including managing correspondence, files, documents, and records.
• Compile, track, and analyze information for multiple programs and enter and track budget expenditures.
• Assist with purchasing and inventory, computer support, meeting scheduling, time and attendance, policy explanations, and implementation of office policies and systems.
• Maintain calendars, travel records, and travel arrangements.
• Coordinate with internal and external contacts to share information, coordinate efforts, and discuss assignment status.
• Provide guidance to lower-level support staff on routine problems and issues.
• Review travel vouchers for administrative and procedural compliance, including cost-accounting codes and statistical accuracy.
• Purchase administrative supplies, equipment, or furniture through appropriate channels.
• Perform other duties as assigned.

Benefits

• A comprehensive federal employee benefits package is available to eligible employees and their families; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed