AFR Management Analyst I (Aviation Fiscal Division)

City of Atlanta•Atlanta, GA

26d•Onsite

About The Position

Performs professional administrative and analytical work in support of the Department’s procurement and fiscal operations. Administers and coordinates procurement activities; prepares procurement documentation; reviews, analyzes, and interprets procurement and operational reports; researches and resolves procurement-related issues; and serves as a liaison among internal stakeholders, City support departments, and vendors to facilitate the timely acquisition of goods and services. Monitors procurement activities for compliance with City procurement policies, Department of Aviation procedures, and applicable regulations.

Requirements

Knowledge of public sector procurement principles, practices, and processes.
Knowledge of fiscal office operations and records management.
Knowledge of Oracle ERP or comparable financial management systems.
Knowledge of Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
Skill in researching, analyzing, and interpreting operational information.
Skill in preparing clear, professional correspondence, reports, and memoranda.
Skill in communicating effectively, both orally and in writing, with Department personnel, outside officials, professionals, and the general public.
Skill in providing customer service.
Skill in coordinating with stakeholders.
Ability to interpret and apply policies and procedures.
Ability to analyze procurement and operational data.
Ability to identify and resolve issues.
Ability to organize work, manage multiple priorities, and meet deadlines.
Ability to communicate clearly with internal and external stakeholders.
Ability to maintain effective working relationships.
Ability to exercise sound professional judgment.
Bachelor’s degree in management, business or public administration, or a related field.
Three to five years of verifiable professional experience in purchasing, procurement, or duties closely related to those of a Management Analyst.

Nice To Haves

A bachelor’s degree
Experience with public-sector procurement
Experience using Oracle ERP or a comparable financial system

Responsibilities

Works collaboratively with Department staff and external organizations to support day-to-day operations.
Administers and coordinates the procurement of goods and services.
Prepares procurement documents, including purchase requests, solicitations, justifications, memoranda, and supporting materials.
Monitors procurement activities for compliance with applicable City policies and departmental procedures.
Generates, reviews, analyzes, and interprets procurement and operational reports; identifies discrepancies; researches issues; and coordinates follow-up actions.
Researches procurement, receiving, invoicing, and payment issues using Oracle and other business systems.
Coordinates with Procurement, Accounts Payable, Budget, Fleet, IT, vendors, and other internal stakeholders to facilitate purchasing and resolve issues.
Monitors purchase order activity, vendor performance, deliveries, and outstanding procurement actions.
Assists with vendor onboarding and supplier documentation.
Develops and maintains procurement procedures, forms, and standard operating procedures.
Prepares reports, correspondence, memoranda, spreadsheets, and presentation materials.
Participates in special projects and business process improvement initiatives.
Exercises independent judgment in researching procurement issues, interpreting operational information, identifying discrepancies, determining appropriate follow-up actions, and coordinating issue resolution. Matters involving policy interpretation, budget authority, or significant fiscal impact are referred to the Business Manager.
Provides technical guidance to departmental personnel on procurement processes, purchasing procedures, and business operations. Builds collaborative working relationships with internal departments and external vendors.
Performs other related duties as assigned.