Fiscal Support Analyst

University of Arkansas•Little Rock, AR

About The Position

The Fiscal Support Analyst performs fiscal and accounting duties for the University of Arkansas at Little Rock's Department of Facilities Management. The role processes receiving entries and approvals or allocations in Workday, verifies receipts and forwards them to Accounts Payable, resolves invoice issues with vendors, and processes requisitions in accordance with state and university purchasing guidelines. Responsibilities also include creating procurement authorizations, verifying balances, distributing charges to cost centers, maintaining and closing purchase order files, processing travel requests and claims, supporting reports and budget preparation, and reconciling cost centers. The work is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws, and institutional policy.

Requirements

Formal education equivalent to a bachelor's degree, or a high school diploma plus four years of bookkeeping, basic accounting, billing, or related experience.
Strong accounts payable and requisitions skills.
Customer-service orientation.
Knowledge of database accounting and management principles.
Knowledge of computers and software application programs.
Knowledge of applicable laws, regulations, and policies.
Ability to record and manipulate financial data to generate complex reports and documents.
Excellent organizational and time management skills.
Ability to maintain professionalism, work in a team-oriented environment, problem-solve, and collaborate.
Excellent interpersonal skills.
Ability to conduct research, perform basic quantitative quality assurance reviews, and multitask.
Proficiency in Microsoft Word and Excel and Google Drive.

Nice To Haves

Bachelor's degree in Accounting, business, or equivalent.
Experience with the University Workday system.
Experience processing business services-related transactions in Workday.

Responsibilities

Receive, review, and audit documents for completeness; verify codes, calculations, authorizations, and other required information.
Enter invoices, payments, and other information into tracking, reporting, general ledger, or other appropriate systems after reviewing for accuracy.
Receive payments, verify and post money and receipts, process funds according to prescribed methods, and deposit funds into appropriate accounts.
Maintain manual and computerized files, review them for accuracy, and correct information as needed.
File documents by prescribed methods and within designated timeframes.
Prepare forms, correspondence, reports, and other documents using appropriate software.
Communicate with vendors and other customers about account status and related transactions.
Monitor systems for distribution of invoices, contracts, or grants, and reconcile receipts of bank deposits and bank statements as applicable.
Create electronic batches of documents and remittances, balance and correct batches, compute tax liabilities, and make corrections.
Process receiving entries and approve or allocate transactions in Workday, including purchases; verify receipts and forward them to Accounts Payable.
Work with vendors to resolve invoice problems.
Process requisitions in Workday according to state and university purchasing guidelines; create procurement authorizations, verify balances, and distribute charges to cost centers.
Maintain purchase order files and close old purchase orders.
Process travel requests and travel claims.
Assist the Business Director with reports and budget preparation, and reconcile cost centers.
Assist Facilities Management Directors and Assistant Directors as required.
Perform other duties as assigned.