Fiscal & Personnel Analyst

The Beach•Long Beach, CA

1d•Onsite

About The Position

The Fiscal & Personnel Analyst supports the Division of Information Technology at California State University, Long Beach, with budgeting, accounting, purchasing, human resources, payroll, and administrative operations. Under the direction of the Director of Business Operations, the position provides fiscal and administrative support, oversees division procurement and payroll/timekeeping functions, and leads the IT Bundle Chargeback operation. This is a regular/probationary position with a 1.0 time base (40 hours per week). Employees must reside in California upon their date of hire.

Requirements

Equivalent to a bachelor's degree in a related field.
Three years of related experience.
Experience with budgeting and reconciling revenue and expenditures.
Experience processing requisitions and purchase orders.
Advanced Excel skills.
Experience processing payroll and/or timecards.
Ability to use independent judgment and make sound decisions.
Ability to interpret and apply requirements across multiple projects and competing priorities.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including safety, civility, information security, and nondiscrimination requirements.
Ability to contribute to a positive university experience for students and support the university's vision of excellence.
Must reside in California upon date of hire.
Satisfactory completion of a background check, including a criminal records check.

Nice To Haves

Four years of progressively responsible experience in fiscal and administrative support or assignments.
Experience working directly with management personnel.
Experience with expense and revenue account reconciliation.
Experience with PeopleSoft.

Responsibilities

Provide division-level fiscal support, including revenue and expense tracking, budget tracking, account reconciliations, accounts receivable, accounts payable, and invoice approvals.
Oversee division procurement, including requisition approvals, monthly procurement card purchase reporting, and tracking expenditures and payments.
Support human resources, personnel, and division recruitment activities.
Oversee payroll and timekeeping for staff and student assistants, ensuring compliance with payroll policies and procedures.
Lead the IT Bundle Chargeback operation, including advance planning, fiscal reconciliation, forecasting, maintenance and service-level agreements, and purchasing.
Research and independently analyze special projects affecting the Chargeback operation.
Coordinate and administer purchasing activities in accordance with CSU, CSULB, and applicable procurement policies and procedures.
Provide independent administrative and analytical support for requisitions, purchase orders, contractual services, maintenance renewals, and related procurement activities.
Coordinate, review, and process Procurement Compliance Review (PCR) requests.
Act as backup to the Procurement Compliance and Accessibility Manager.
Communicate effectively with technical and non-technical individuals in a culturally diverse campus environment while maintaining a professional demeanor.
Maintain IT professional standards of anonymity for data on campus servers and computer systems and maintain confidentiality of information.
Attend and participate in departmental and team meetings.
Perform other duties as assigned to meet department or division needs and objectives.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program offering confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.