Fiscal & Personnel Analyst

California State University, Long Beach•Long Beach, CA

3d•$5,274 - $7,684•Onsite

About The Position

The Fiscal & Personnel Analyst supports the Division of Information Technology at California State University, Long Beach, under the direction of the Director of Business Operations. The role is responsible for a broad range of budgeting, accounting, purchasing, human resources, and administrative operations. It is a regular/probationary position classified as Admin Analyst/Specialist – Exempt I, with a 1.0 time base (40 hours per week). The hiring range is $5,274–$6,960 per month; the CSU classification salary range is $5,274–$7,684 per month. Salary placement depends on the candidate’s education, experience, qualifications, internal equity, and department resources. The position provides fiscal and personnel support across the division, including budget and account tracking, reconciliations, accounts payable and receivable, procurement, payroll, timekeeping, and recruitment. It leads the IT Bundle Chargeback operation, supports chargeback planning and analysis, and coordinates procurement and compliance activities. Employees must maintain confidentiality and professional standards while communicating effectively with a diverse campus community. CSU benefits for eligible employees may include paid time off, medical, dental, and vision coverage, retirement plans, tuition fee waivers, an Employee Assistance Program, wellness programs, professional development, and insurance options. Benefits eligibility and offerings depend on appointment type, classification, and applicable collective bargaining agreement. The role requires satisfactory completion of a background check, and employees must reside in California upon hire.

Requirements

Equivalent to a bachelor's degree in a related field and three years of related experience.
Experience with budgeting and reconciling revenue and expenditures.
Experience processing requisitions and purchase orders.
Advanced Excel skills.
Experience processing payroll and/or timecards.
Ability to use independent judgment to make sound decisions.
Ability to interpret and apply a wide range of multi-task projects and competing priorities.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
Experience with expense and revenue account reconciliation.
Experience with PeopleSoft.

Nice To Haves

Four years of progressively responsible experience in fiscal and administrative support or assignments.
Experience working directly with management personnel.

Responsibilities

Provide division-level fiscal support, including revenue and expense tracking, budget tracking, account reconciliations, accounts receivable, and accounts payable, including invoice approvals.
Oversee division procurement processes, including requisition approvals, monthly procurement card purchase reporting, and expenditure and payment tracking.
Support Human Resources, personnel, and division recruitment activities.
Oversee payroll and timekeeping for staff and student assistants and ensure compliance with payroll policies and procedures.
Lead the IT Bundle Chargeback operation, including advance planning, fiscal reconciliation, forecasting, maintenance and service-level agreements, and purchasing.
Research and provide independent analysis and assistance on special projects affecting the Chargeback operation.
Coordinate and administer division purchasing in accordance with CSU, CSULB, and applicable procurement policies and procedures.
Provide administrative and analytical support for requisitions, purchase orders, contractual services, maintenance renewals, and related procurement activities.
Coordinate, review, and process Procurement Compliance Review requests and serve as backup to the Procurement Compliance and Accessibility Manager.
Communicate effectively with technical and non-technical individuals in a culturally diverse campus environment and maintain a professional demeanor.
Maintain IT professional standards for anonymity of data on campus servers and computer systems and maintain confidentiality of all information.
Attend and participate in departmental and team meetings and perform other duties as assigned to meet departmental or divisional needs and objectives.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan, with voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.