Fiscal Support Analyst

University of Arkansas System•Little Rock, AR

2d•$38,861

About The Position

The Fiscal Support Analyst performs fiscal and accounting-related tasks within the Department of Facilities Management at the University of Arkansas at Little Rock. The role processes receiving entries and approvals or allocations in Workday, including purchases; verifies receipts and forwards them to Accounts Payable; and works with vendors to resolve invoice issues. It also processes requisitions under state and university purchasing guidelines, creates procurement authorizations, verifies balances, distributes charges to cost centers, maintains purchase order files, closes old purchase orders, processes travel requests and claims, assists with reports and budget preparation, and reconciles cost centers. The position is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws, and institutional policy. The employee reviews and audits documents, performs financial data entry, processes and posts payments and receipts, maintains files, prepares forms and reports, and may communicate with vendors and customers about account or transaction status. Other duties include monitoring invoice, contract, or grant distribution; reconciling bank deposits and statements; preparing and balancing electronic batches; computing tax liabilities; and assisting Facilities Management directors and assistant directors.

Requirements

Formal education equivalent to a bachelor's degree, or a high school diploma plus four years of bookkeeping, basic accounting, billing, or related experience.
Customer-service orientation.
Strong accounts payable and requisitions skills.
Knowledge of database accounting and management principles.
Knowledge of computers and software application programs.
Knowledge of applicable laws, regulations, and policies.
Ability to record financial data and manipulate it to generate complex reports and documents.
Excellent organizational and time management skills.
Ability to maintain professionalism at all times.
Excellent interpersonal skills.
Ability to work in a team-oriented environment, problem-solve, and collaborate.
Ability to conduct research and perform basic quantitative quality assurance reviews.
Ability to multitask.
Proficiency in Microsoft Word and Excel, as well as Google Drive.

Nice To Haves

Bachelor’s degree in accounting, business, or equivalent.
Experience with the University Workday system.
Experience processing business services-related transactions in Workday.

Responsibilities

Process receiving entries and approve or allocate transactions in Workday, including purchases.
Verify receipts and forward them to Accounts Payable; communicate with vendors to resolve invoice problems.
Process requisitions in Workday in accordance with state and university purchasing guidelines.
Create procurement authorizations, verify balances, and distribute charges to cost centers.
Maintain purchase order files and close old purchase orders.
Process travel requests and travel claims.
Assist the Business Director with reports and budget preparation, and reconcile cost centers.
Receive, review, and audit documents for completeness, codes, calculations, authorizations, and required information.
Enter invoices, payments, and other information into tracking, reporting, general ledger, or other appropriate systems after checking accuracy.
Receive and verify payments, post money and receipts, process funds, and deposit them into appropriate accounts.
Maintain manual and computerized files, correct file information as needed, and file documents using prescribed methods and timeframes.
Prepare forms, correspondence, reports, and other documents using appropriate software.
Communicate with vendors and other customers regarding the status of accounts or related transactions.
Monitor systems for distribution of invoices, contracts, or grants, and reconcile bank deposits and statements as applicable.
Create, correct, and balance electronic batches of documents and remittances; compute tax liabilities and make corrections.
Assist Facilities Management directors and assistant directors as required.
Perform other duties as assigned.