Accountant III - Payroll - Fiscal Division

Indiana State Police•Indianapolis, IN

About The Position

This civilian employee of the Indiana State Police is responsible for processing biweekly payroll, running and interpreting queries, processing general ledger (GL) journal entries, preparing reports of collections, and maintaining agency financial and payroll data records. The role also supports payroll administration, billing, overtime reporting, grant expenditure audits and reimbursements, and preparation of periodic financial reports. The employee communicates with department and non-department personnel about payroll-related issues and performs other duties as required.

Requirements

Bachelor’s degree in Administration or Accounting, or 3–5 years of experience in a related field.
Ability to resolve financial inquiries.
Working knowledge of state and federal accounting procedures.
Knowledge of state procurement procedures.
Ability to use computerized word processing, spreadsheets, databases, and software.
Ability to operate and maintain office equipment, including a computer and copy machine.
Ability to function independently and maintain confidentiality.
Ability to interpret and apply federal and state rules, regulations, and guidelines.
Ability to access, input, retrieve, and analyze information using a computer.
Effective verbal and written communication skills.
Ability to organize, file, and retrieve information.
Ability to proofread documents for accuracy.
Ability to work with minimal supervision, prioritize work, and meet deadlines.
Ability to apply basic accounting and math skills.
Must successfully pass a background investigation.
Applicants must submit a complete work history and copies of applicable high school or GED records, college transcripts, technical certificates, and military DD214, if applicable.

Responsibilities

Assist with the preparation, administration, and submission of payroll.
Add and remove members from projects for overtime.
Maintain agency financial and payroll data records.
Process miscellaneous billings and interdepartmental billings.
Process and enter GL journals in PS.
Provide projections as requested by the Director of the Fiscal Section.
Prepare the daily report of collections.
Process the unmatched wires list.
Enter overtime reports into the department computer for computerized reports and the Comptroller’s system for payroll purposes.
Work with Human Resources to maintain accurate district and division overtime reports.
Maintain accurate and complete financial records.
Audit expenditures posted to grants to ensure accuracy and consistency with state and federal guidelines.
Prepare and submit federal drawdown requests for reimbursement of expenditures.
Process and enter GL journals in PS for corrections as needed.
Prepare monthly, quarterly, and yearly financial reports.
Communicate with department and non-department personnel on payroll-related issues.
Perform other duties as required.