Payroll Accountant

Level 10 Construction•Sunnyvale, CA

1d•$79,000 - $84,000

About The Position

The Payroll Accountant is responsible for a portion of the company’s in-house payroll processing for union and non-union employees. The role contributes to full-cycle payroll preparation, reporting, record maintenance, and other payroll functions. The position also supports accounting and company goals by completing related work, preparing ad hoc reports, and performing other duties as requested. The role requires maintaining accurate payroll information, reconciling payroll-related accounts, filing required reports, administering garnishments and payroll liabilities, and complying with applicable federal, state, and local legal requirements. The Payroll Accountant is expected to become a subject matter expert in Viewpoint software, train others, interact with external auditors, and help create, revise, and update processes and procedures. The work requires repetitive hand and finger motion, sitting, standing, and walking, as well as extending hands and arms in work areas. The employee occasionally moves around the office and constantly operates a computer and other office machinery. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Applicants must be authorized to work in the United States.

Requirements

At least 2 years of direct payroll experience.
Knowledge of full-cycle payroll, including union payroll, taxes, compensation and wage structures, workers’ compensation, benefits administration, employment law, and account reconciliation.
Organizational and analytical skills.
Data-entry skills and attention to detail.
Ability to maintain confidentiality.
Verbal and written communication skills.
Authorization to work in the United States.

Responsibilities

Process and distribute weekly employee pay by issuing paychecks and/or arranging electronic transfers to bank accounts.
Maintain accurate information in the payroll software system, including personnel changes.
Review and enter changes to exemptions, insurance, deductions, paid time not worked, employment status, and pay; calculate vacation earned.
Reconcile payroll-related accounts, identify and resolve discrepancies, and initiate journal entries, including for payroll taxes, 401(k), and union reporting.
File required reports through paper and web-based channels, including payroll filings to government agencies and monthly union contribution reports.
Fulfill wage garnishment requirements by completing forms, adjusting payroll records, documenting withholdings, and transmitting them.
Determine payroll liabilities by entering federal and state income and Social Security tax information, 401(k) transfers, direct deposits, wage assignments, and garnishments.
Ensure compliance with federal, state, and local legal requirements by studying legislation, enforcing adherence, and advising management on needed actions.
Maintain professional and technical knowledge.
Become the subject matter expert on Viewpoint software and train others.
Interact with external auditors from various agencies.
Assist in creating, revising, and updating processes and procedures.
Prepare ad hoc reports as necessary.
Complete related work to support accounting and company goals, and perform other duties upon request.