Mailroom and Facilities Assistant

The Thacher School•Ojai, CA

4d•Onsite

About The Position

The Mailroom and Facilities Assistant is a seasonal, part-time position supporting the school’s Mailroom and Facilities operations. The role is designed for a reliable, hardworking self-starter who can deliver clearly defined work, anticipate needs, exercise sound judgment, and support a mission-driven organization. The schedule is four hours per day, five days a week, from October through June. Typical hours are Monday through Friday between 11:00 a.m. and 5:00 p.m.; final hours and days are determined by the supervisor. The position assists with processing and distributing mail and packages, supporting outgoing shipments, providing courteous service to visitors, and helping with other campus and facilities needs. Additional duties include restocking supplies, transporting vehicles to service appointments, picking up supplies locally, and assisting with school events. The successful candidate will communicate clearly, use Google Workspace and campus technology, remain calm and solution-oriented in a fast-paced environment, and collaborate with colleagues and the school community. A criminal background check must be successfully completed before employment begins.

Requirements

Exceptional written and verbal communication skills, with the ability to clearly communicate office needs.
Advanced command of Google Workspace and ability to use campus-related technology to complete tasks.
Self-starting, reliable, flexible, and solution-oriented approach, including the ability to remain calm under pressure in a fast-paced environment.
Ability to work collaboratively and professionally with students and colleagues.
Successful completion of a criminal background check before employment begins.

Nice To Haves

A proven track record of supporting mission-driven organizations.
Enthusiasm for working with teenagers.
Flexibility, adaptability to change, and a growth mindset.
Commitment to professional development and lifelong learning.

Responsibilities

Assist the Mailroom Coordinator with receiving and sorting U.S. mail, interoffice mail, and deliveries from carriers such as UPS, FedEx, and Amazon.
Photograph and submit student packages via an app before delivery, assisting with package-tracking workflows.
Deliver mail and packages to approved campus drop-off locations as directed by the Mailroom Coordinator and Assistant Director of Facilities Operations.
Help prepare outgoing letters and parcels, operate postage meters, and schedule carrier pickups.
Greet visitors courteously, respond to general mail inquiries, and refer complex issues to the Mailroom Coordinator and Assistant Director of Facilities Operations.
Coordinate with other facilities employees to support duties and activities in the office as needed.
Manage the restocking of supplies and other campus needs.
Transport vehicles to appointments for service.
Pick up supplies locally to support the school.
Assist with school events.
Perform other duties as assigned.