Locum Staffing Scheduler

Premier Anesthesia•Alpharetta, GA

About The Position

The Locum Staffing Scheduler coordinates provider schedules and coverage for Premier Anesthesia’s locum and transition staffing needs. Working within the Locum Recruiting organization, the role connects recruiters, Operations leaders, onsite clinical leadership, Credentialing, Travel, Payroll, Invoicing, agency partners, and anesthesia providers. The scheduler turns approved staffing needs and provider availability into accurate, timely schedules, communicates changes, identifies coverage risks, and maintains scheduling records that support safe facility operations and a positive provider experience. The role manages schedules across assigned facilities, coordinates urgent coverage and provider readiness, maintains relationships with temporary clinicians and staffing vendors, and provides accurate scheduling information to internal support teams. It also contributes to roster and cost management, payroll and timesheet review, staffing reports, process improvements, and compliance with company policies and applicable requirements. Flexibility outside standard business hours may be required to respond to coverage needs.

Requirements

Associate degree or equivalent combination of education and relevant experience.
Two or more years of experience supporting healthcare staffing, locum tenens, physician services, anesthesia, hospital operations, or another complex clinical scheduling environment.
Demonstrated experience managing multiple schedules, competing priorities, urgent changes, and detailed data accurately.
Working knowledge of medical terminology, provider scheduling, credentialing dependencies, travel coordination, and healthcare staffing workflows.
Experience coordinating coverage across multiple facilities, markets, or provider groups.
Experience using scheduling software, CRM or applicant tracking systems, and reporting tools to monitor open shifts, confirmations, cancellations, and coverage risks.
Ability to work the established schedule and provide flexibility outside standard business hours when coverage needs require it.
Exceptional organization, prioritization, follow-through, and attention to detail.
Ability to manage multiple facilities, providers, schedules, deadlines, and rapidly changing priorities in a fast-paced environment.
Strong critical-thinking and problem-solving skills, including identifying coverage risk, reconciling conflicting information, and escalating appropriately.
Clear, concise, and professional written and verbal communication skills.
Ability to build effective working relationships with clinicians, operational leaders, facility contacts, recruiters, agencies, and support teams.
Sound judgment when handling confidential information and time-sensitive staffing matters.
Service-oriented, calm, accountable, and solution-focused approach, particularly during urgent schedule disruptions.
Comfort learning new systems, maintaining accurate data, and using reports to manage priorities.

Responsibilities

Work with Locum Recruiting, Operations leaders, and onsite clinical leadership to understand staffing plans, open shifts, skill mix, call requirements, scheduling rules, and priority coverage needs.
Collect and maintain provider availability, preferences, restrictions, available-to-schedule dates, and commitments in designated scheduling and CRM systems.
Build and maintain facility schedules that align with approved requests, provider qualifications communicated by clinical or credentialing teams, contractual parameters, and facility requirements.
Confirm assignments and distribute schedules according to established timelines and communication standards.
Monitor schedules for gaps, conflicts, duplicate assignments, incomplete information, and changes; resolve routine issues and escalate clinical, contractual, credentialing, or financial concerns.
Coordinate schedule changes, cancellations, replacements, call-outs, and urgent coverage requests with relevant stakeholders.
Support cross-facility coverage coordination and provider redeployment when business needs and approved assignment parameters allow.
Maintain communications with temporary clinicians to fill schedule gaps, including shift confirmations, privilege delays, onboarding coordination, and creation of CDLs.
Partner with Credentialing and onboarding teams to monitor assignment readiness and avoid scheduling or confirming providers before required checkpoints are complete.
Coordinate follow-up when clinicians are missing documentation in the privileging process.
Act as a liaison for temporary labor orientations and clinical shifts, and partner with Echo recruiters to identify incoming clinicians and maintain relationships with active temporary clinicians.
Build professional, service-oriented relationships with providers, clinical leaders, facility contacts, agency partners, and internal stakeholders; use a consultative approach to support customer staffing goals.
Manage third-party staffing vendor relationships and coordinate agency support for approved coverage needs.
Support temporary labor sourcing and qualification review with appropriate recruiting, clinical, and credentialing teams.
Partner with field Operations to manage and reduce temporary labor costs while maintaining approved coverage requirements.
Forecast and manage the clinician roster and bench, maintain an active roster aligned with staffing ratios, and evaluate W-2 contractual shift obligations monthly.
Maintain accurate records of shift details, locations, dates, times, call expectations, confirmations, cancellations, and change history.
Provide timely scheduling information to Travel, Payroll, Invoicing, and other support teams.
Review temporary clinician payroll and timesheets for accuracy and coordinate corrections.
Prepare and communicate staffing updates on open and confirmed coverage, at-risk shifts, upcoming gaps, and decisions or escalations needed.
Audit staffing results and key performance indicators, escalate concerns, and support risk-mitigation actions.
Attend regional calls and represent the Staffing function professionally.
Train and maintain a collaborative, dotted-line working relationship with Practice Coordinators, Practice Managers, and Site Teams on staffing processes and responsibilities.
Identify recurring scheduling challenges and recommend process, workflow, technology, or communication improvements.
Protect confidential information and follow company policies, documentation standards, and applicable legal and regulatory requirements.
Provide backup scheduling support for other facilities or team members and perform other duties as assigned.