Locum Staffing Scheduler

Jackson Healthcare•Rome, GA

About The Position

The Locum Staffing Scheduler coordinates provider schedules and coverage for Premier Anesthesia’s locum and transition staffing needs. Working within the Locum Recruiting organization, the role links recruiters, Operations leaders, onsite clinical leadership, Credentialing, Travel, Payroll, Invoicing, agency partners, and anesthesia providers. The scheduler turns approved staffing needs and provider availability into accurate, timely schedules, communicates changes, identifies coverage risks, and maintains reliable records that support facility operations and provider experience. The role manages schedules across assigned facilities, coordinates coverage changes and urgent requests, monitors clinician readiness, maintains relationships with temporary clinicians and partners, and supports vendor, roster, and cost management. It also provides accurate scheduling information for payroll and other downstream processes, prepares staffing updates, supports process improvements, and follows company policies and applicable legal and regulatory requirements. Flexibility may be required to support early-morning, evening, weekend, holiday, or urgent scheduling needs.

Requirements

Associate degree or equivalent combination of education and relevant experience.
Two or more years of experience supporting healthcare staffing, locum tenens, physician services, anesthesia, hospital operations, or another complex clinical scheduling environment.
Demonstrated experience managing multiple schedules, competing priorities, urgent changes, and detailed data with a high degree of accuracy.
Working knowledge of medical terminology, provider scheduling, credentialing dependencies, travel coordination, and healthcare staffing workflows.
Experience coordinating coverage across multiple facilities, markets, or provider groups.
Experience using scheduling software, CRM or applicant tracking systems, and reporting tools to monitor open shifts, confirmations, cancellations, and coverage risks.
Ability to work the position’s established schedule and provide flexibility outside standard business hours when coverage needs require it.
Exceptional organization, prioritization, follow-through, and attention to detail.
Ability to manage multiple facilities, providers, schedules, deadlines, and rapidly changing priorities in a fast-paced environment.
Strong critical-thinking and problem-solving skills, including identifying coverage risk, reconciling conflicting information, and escalating appropriately.
Clear, concise, and professional written and verbal communication skills.
Ability to build effective working relationships with clinicians, operational leaders, facility contacts, recruiters, agencies, and support teams.
Sound judgment when handling confidential information and time-sensitive staffing matters.
Service-oriented, calm, accountable, and solution-focused approach, particularly during urgent schedule disruptions.
Comfort learning new systems, maintaining accurate data, and using reports to manage priorities.

Responsibilities

Partner with Locum Recruiting, Operations leaders, and onsite clinical leadership to understand facility staffing plans, open shifts, skill mix, call requirements, scheduling rules, and priority coverage needs.
Collect and maintain provider availability, assignment preferences, restrictions, available-to-schedule dates, and confirmed commitments in scheduling and CRM systems.
Build and maintain provider schedules for assigned facilities in alignment with approved requests, provider qualifications, contractual parameters, and facility requirements.
Confirm assignments and distribute schedules according to established timelines and communication standards.
Monitor schedules for gaps, conflicts, duplicate assignments, incomplete information, and coverage-affecting changes; resolve routine issues and escalate concerns to appropriate owners.
Coordinate schedule changes, cancellations, replacements, call-outs, and urgent coverage requests with relevant internal teams, providers, and agency partners.
Support cross-facility coverage coordination and provider redeployment when permitted by business needs and approved assignment parameters.
Maintain communications with temporary clinicians to fill schedule gaps, including shift confirmations, privilege delays, onboarding coordination, and creation of CDLs.
Partner with Credentialing and onboarding teams to monitor assignment readiness and avoid scheduling or confirming providers before required checkpoints are completed.
Coordinate follow-up when clinicians are missing documentation in the privileging process.
Act as a liaison for temporary labor orientations and clinical shifts to build and maintain hospital staffing schedules.
Partner with Echo recruiters to identify incoming clinicians and maintain relationships with active temporary clinicians.
Build professional, service-oriented relationships with providers, facility contacts, agency partners, onsite clinical leaders, and internal stakeholders.
Use a consultative approach to remove barriers, identify solutions, and support customer staffing goals.
Manage third-party staffing vendor relationships and coordinate agency support for approved coverage needs.
Support temporary labor sourcing and qualification review with appropriate recruiting, clinical, and credentialing teams.
Partner with field Operations to manage and reduce temporary labor costs while maintaining approved coverage requirements.
Forecast, evaluate, and manage the clinician roster and bench, maintaining an active roster aligned with established staffing ratios.
Maintain accurate available-to-schedule dates and evaluate W-2 contractual shift obligations monthly.
Maintain accurate documentation of shift details, locations, dates, times, call expectations, confirmations, cancellations, and change history.
Provide timely scheduling information to Travel, Payroll, Invoicing, and other support teams.
Review temporary clinician payroll and timesheets for accuracy and coordinate corrections.
Prepare and communicate staffing updates covering open and confirmed coverage, at-risk shifts, upcoming gaps, and decisions or escalations required.
Audit staffing results and key performance indicators, escalate concerns, and support risk-mitigation actions.
Attend regional calls and represent the Staffing function professionally.
Train and maintain a collaborative, dotted-line working relationship with Practice Coordinators, Practice Managers, and Site Teams regarding staffing processes and responsibilities.
Identify recurring scheduling challenges and recommend process, workflow, technology, or communication improvements.
Protect confidential provider, facility, and business information and follow company policies, documentation standards, and applicable legal and regulatory requirements.
Provide backup scheduling support for other facilities or team members as needed and perform other duties as assigned.