Local Office Administrator

Terracon • Topeka, KS

2d

About The Position

The Local Office Administrator oversees daily general office operations, including office maintenance, ordering supplies, and coordinating the office environment. The role may also support fleet management administration, project coordination, and marketing as needed. It helps the office operate efficiently, supports employee engagement and onboarding, and provides administrative assistance with projects, fleet operations, compliance, and office performance.

Requirements

• High school diploma or equivalent.
• At least 1 year of administrative experience.
• A valid driver’s license with an acceptable violation history may be required.

Responsibilities

• Coordinate daily office operations, including ordering supplies and scheduling office equipment maintenance.
• Greet visitors and vendors, conduct office tours, coordinate workstation setup and team introductions, and onboard new hires.
• Coordinate local office events and trainings; share updates about wellness initiatives, recognition programs, benefits enrollment, and engagement surveys.
• Resolve general office questions, including timesheet-related matters.
• Support computer replacements, asset inventory, and recycling of old computers.
• Support compliance with local, state, and federal employment laws, including maintaining current employment law posters.
• Assist project managers by tracking and routing documentation, monitoring project status, and drafting reports.
• Draft and update marketing materials, including formatting presentations and proposals.
• Participate in the annual regional fleet ordering budget request process.
• Support fleet administration, including reviewing and approving monthly vehicle rentals; requesting insurance cards; processing purchase orders and invoices; supporting DOT compliance; tracking and maintaining vehicle movement records; and helping audit vehicle movement and monthly inspection documents for exceptions.
• Serve as the fleet management point of contact for vehicle registration, education on new vehicle processes, maintenance scheduling, and vehicle accessory upgrades.
• Assist in reviewing local office performance on asset utilization, fuel card issuance, and preventative maintenance compliance.
• Support administration of the vehicle and equipment telematics program.
• Follow safety rules, guidelines, and standards; participate in pre-task planning; and report safety issues or concerns to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED