Office Administrator

Exagen Inc. • Vista, CA

8d • $26 - $30 • Onsite

About The Position

Exagen is a patient-focused, discovery-driven life sciences company working to improve care for people with chronic autoimmune diseases. The Office Administrator works closely with staff across departments and supports consistent processes and organizational improvements. The role helps maintain an orderly office environment that supports office and clinical laboratory operations, and provides administrative assistance to staff, visitors, and vendors.

Requirements

• High school diploma.
• Ability to operate office equipment.
• Excellent computer skills, including a high degree of proficiency with MS Office applications such as Word, Excel, Outlook, and PowerPoint.
• Attention to detail and ability to detect errors.
• Strong organizational skills and ability to work under pressure with a sense of urgency.
• Excellent verbal and written communication skills.
• Effective problem-solving skills.
• Strong reading comprehension skills.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Help create and maintain a clean and organized office environment.
• Manage breakroom services, including water and coffee.
• Provide administrative and clerical support as needed.
• Maintain schedules and calendars for visitors, vendors, and others as needed.
• Manage incoming and outgoing mail.
• Welcome and direct onsite visitors.
• Create filing systems to support the organization and management of critical regulatory and compliance documentation.
• Support EHS with inspecting and maintaining required safety equipment, such as PPE and first aid kits.
• Monitor and restock office inventory and order supplies as needed.
• Arrange regular events and meals for onsite teams and visitors.
• Order supplies for new hires.
• Generate purchase order requests through Trinforms or other platforms as needed.
• Place orders directly with vendors by phone, email, or websites as needed.
• Multitask and prioritize duties to meet deadlines.
• Promote a culture of cleanliness and organization to support office and clinical lab operations.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Health Care and Dependent Care Flexible Spending Accounts
• 401(k) retirement savings program
• Four weeks of paid time off (PTO)
• Paid company holidays
• Employer-paid life insurance
• Optional life insurance
• Employer-paid short-term and long-term disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED