Plant Office Administrator (Local Travel)

Vulcan Materials Company•Plainfield, IL

6d•$50,000 - $57,000•Onsite

About The Position

The Plant Office Administrator provides administrative support to the plant manager and performs office duties that support the efficient operation of a Vulcan Materials production facility. The role processes daily and monthly accounting information accurately and on time, assists the location manager with analyses of monthly financial statements, and maintains plant management reporting systems. It also serves as a liaison between the plant and Division or Corporate departments, including HR, Payroll, Benefits, Plant Accounting, Safety, and Health and Environments. The position supports day-to-day and period-end accounting activities, timecard and payroll processes, plant reporting, cost and variance analysis, preventative maintenance administration, p-card tracking, budgets, and production planning. It also serves as a point of contact for the plant, receives guests, answers and directs calls, and may provide backup for scale clerk duties. The position is salaried, with a stated annual salary range of $50,000–$57,000, including the regional supplement.

Requirements

High school diploma.
At least one year of bookkeeping, accounting, or related experience.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices, procedures, and office equipment.
Strong organizational skills and ability to prioritize and manage multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver's license and ability to legally and safely operate a motor vehicle.
Ability to sit for long periods, use telephones, computers, cell phones, and other electronic devices, and operate computerized equipment and technology.
Ability to bend and reach to file personnel folders and other materials, and lift up to 10 pounds.
May be exposed to dust, dirt, and noise.

Nice To Haves

Two years of college.

Responsibilities

Perform daily plant administrative duties, including purchase orders, payables, timecards, fuel usage and receipts, bank deposits, cost tracking, and local reports for the plant manager.
Prepare month-, quarter-, and year-end closing information, including fuel inventories, fixed asset changes, equipment rentals, accounts payable accruals, and location production reports.
Analyze monthly margin and cost statements, research and identify variances, and prepare mid- and end-of-month cost projects with variance explanations.
Ensure timecards are accurately completed, coded, and approved according to payroll closing schedules; raise attendance trends or concerns with plant management.
Keep plant systems updated accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items, create work orders, and respond to preventative maintenance service inquiries.
Track p-card expenses, reclassify expenses as needed, ensure month-end closeout, and support others with their p-card closeout when necessary.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and related departments.
Support development of the site annual operating and capital budgets and the monthly production planner.
Serve as a plant contact by receiving guests and answering phones, directing questions or problems to the appropriate person, and providing backup for some scale clerk duties when necessary.
Perform other duties as assigned.