Plant Office Administrator (Local Travel)

Vulcan Materials Company•Romeoville, IL

6d•$47,000 - $52,000

About The Position

This position provides administrative support to the plant manager and performs office duties that support the efficient operation of a Vulcan Materials production facility. It processes daily and monthly accounting information accurately and on time, assists with analysis of monthly financial statements, and maintains plant management reporting systems. The role also serves as a liaison with Division and Corporate departments, including benefits, payroll, and HR. The administrator supports plant accounting, payroll, maintenance, budgeting, production planning, employee services, and general office operations. The position may provide backup for scale clerk duties and perform other duties as assigned.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices and procedures and use of office equipment.
Strong organizational skills and ability to prioritize and handle multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver’s license and ability to legally and safely operate a motor vehicle.
Ability to sit for long periods of time.
Ability to use computerized equipment and technology; use of telephone, computers, cell phones, and other electronic devices is essential.
Ability to manage multiple priorities effectively.
May need to bend and reach to file personnel folders and other materials.
Ability to lift up to 10 lbs.
May be exposed to dust, dirt, and noise.

Nice To Haves

Two years of college is preferred.

Responsibilities

Perform daily plant administrative duties, including purchase orders, payables, timecards, fuel usage and receipts, bank deposits, cost tracking, and local reports.
Prepare month-, quarter-, and year-end closing information, including fuel inventories, fixed asset changes, equipment rentals, accounts payable accruals, and location production reports.
Analyze monthly margin and cost statements, research and identify variances, and develop mid- and end-of-month cost projects with variance explanations.
Ensure timecards are completed, coded, and approved accurately and on time; raise attendance trends and concerns to plant management.
Keep plant systems updated accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders and respond to preventative maintenance service inquiries.
Track p-card expenses, reclass expenses as needed, and ensure timely and proper month-end closeout; support others with their p-card closeout as needed.
Research, document, and resolve location business problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments.
Support development of the site annual operating and capital budgets and the monthly production planner.
Receive guests, answer phones, direct questions or problems to the appropriate person, and provide backup for some scale clerk duties when necessary.
Perform other duties as assigned.