Litigation Coordinator

State of Indiana•Indianapolis, IN

10d

About The Position

The Litigation Coordinator supports the Indiana Professional Licensing Agency’s Office of Litigation Management by managing all phases of the litigation process for the Boards it serves. Duties may include case intake, scheduling, hearing preparation, drafting and reviewing orders, and monitoring compliance. The role requires attention to detail, strong organization, critical thinking, and accuracy in support of due process. The coordinator communicates and collaborates with attorneys, board directors, and other stakeholders and applies the Indiana Trial Rules and Administrative Orders and Procedures Act. The position also supports legal and regulatory compliance, serves as a liaison for parties seeking legal support, conducts legal research, interprets and applies laws, rules, policies, and procedures, and assists with procedure and policy updates. Additional work includes monitoring the legal division’s database, tracking legal and legislative actions, drafting legal documents with minimal attorney oversight, keeping the legal team informed about relevant agency laws, and providing day-to-day legal team support. Other duties may be assigned, and the role may be used in a supervisory capacity based on agency needs. A degree is not required. A high school diploma or equivalent and at least two years of relevant legal-setting experience may be considered. The salary traditionally starts at $42,900, with possible adjustment based on education and work experience.

Requirements

Knowledge of legal rules, procedures, and terminology.
Specialized knowledge and understanding of the limited body of federal and state laws and procedures relating to the assigned program area.
Proficient computer skills, including Microsoft Word, Excel, case management software, and legal database tools.
Strong written and oral communication skills.
Excellent analytical, critical-thinking, and problem-solving skills.
Strong investigative and research skills, including the ability to research legal precedents and analyze legal problems.
Excellent organizational skills and attention to detail.
Ability to prioritize and manage time effectively to meet deadlines.
Ability to work independently.
Ability to handle sensitive documents and information without divulging it to internal or external parties.
A degree is not required; a high school diploma or high school equivalent and at least two years of experience applying the outlined knowledge, skills, and abilities in a legal setting, including work with an attorney or legal department preparing reports and documents, may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Manage phases of the litigation process for the Boards served, including case intake, scheduling, hearing preparation, drafting and reviewing orders, and monitoring compliance.
Support agencies in complying with relevant laws and regulations and meeting legal responsibilities.
Serve as a liaison to internal and external parties seeking legal and regulatory support.
Conduct legal research on functional and procedural matters related to the agency’s mission and objectives.
Interpret and apply state laws, administrative rules, and division policies and procedures to ensure accurate, complete work that conforms to program requirements.
Support reviews of existing procedures and implementation of new policies and legislation; recommend operational-efficiency improvements.
Monitor the legal division’s database, track legal and legislative actions, and modify records when necessary.
Draft contracts, agreements, and other legal documents with minimal attorney oversight.
Stay current on relevant agency laws and provide written summaries to the legal team.
Provide day-to-day support to the legal team as needed.
Perform supervisory duties if utilized in that capacity based on agency needs.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.