Litigation e-Filing Coordinator

Perkins Coie•San Diego, CA

5d•$71,470 - $122,100•Remote

About The Position

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to provide centralized e-filing support to attorneys across the firm. The position is responsible for timely and accurate electronic submissions in state and federal courts and requires a strong understanding of e-filing processes, local rules, court procedures, and deadline-driven filing requirements. The specialist will contact courts to research applicable rules and procedures and support attorneys and legal teams with filing and service needs. The role manages firm-wide electronic court filings and service of process across state and federal jurisdictions, advises attorneys on court procedures and filing requirements, and oversees e-filing workflows and records. It also involves maintaining attorney credentials, troubleshooting technical issues with internal support teams, and developing practices that improve efficiency and consistency. The position is scheduled Monday through Friday, 12:00 PM to 7:30 PM Pacific Time, and is remote. It is not eligible for immigration sponsorship; candidates must be authorized to work in the United States without employer sponsorship now or in the future.

Requirements

Demonstrated expertise in electronic filing procedures, litigation support, and court rules.
Strong understanding of federal, state, and local court requirements, as well as litigation, discovery, and trial preparation.
Advanced technical and document-management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems.
Four to five years of significant law firm experience, specifically understanding litigation and e-filing.
Legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Excellent communication and relationship-building skills, including effective cross-departmental collaboration and clear written and verbal communication.
Ability to build strong partnerships with internal and external stakeholders in remote and hybrid work environments.
Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document-management systems.
Expertise in legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and ability to prioritize competing deadlines while managing a high-volume workload.

Responsibilities

Manage and coordinate firm-wide electronic court filings and service of process across state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical deadlines.
Advise attorneys and legal teams on court procedures, local rules, e-filing requirements, and high-priority document-processing requests.
Provide client service as a subject matter expert and primary point of contact for attorneys and legal teams.
Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials.
Resolve technical filing issues in coordination with internal support teams.
Develop best practices to improve efficiency and consistency across the firm.
Contact state and federal courts to learn and research local rules and procedures.