Litigation e-Filing Coordinator

Ashurst Perkins Coie•San Diego, CA

4d•Remote

About The Position

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to provide centralized e-filing support to attorneys across the firm. The role involves timely and accurate submission of digital documents in state and federal courts, researching local rules and procedures, and ensuring deadline-driven filings comply with applicable requirements. The position is not eligible for immigration sponsorship; candidates must be legally authorized to work in the United States without employer sponsorship now or in the future. The specialist manages and coordinates firm-wide electronic court filings and service of process across state and federal jurisdictions. They serve as a subject matter expert and primary point of contact for attorneys and legal teams, advising on court procedures, local rules, e-filing requirements, and high-priority document processing requests. The role also oversees e-filing workflows, maintains filing records and attorney credentials, resolves technical filing issues, coordinates with internal support teams, and develops best practices to improve efficiency and consistency. This role is scheduled Monday through Friday, 12:00 PM to 7:30 PM Pacific Time. It may be filled in California, Colorado, Illinois, Oregon, or Washington State, and is identified as remote. Applications are accepted through November 27, 2026.

Requirements

Demonstrated expertise in electronic filing procedures, litigation support, and court rules.
Strong understanding of federal, state, and local court requirements and all phases of litigation, discovery, and trial preparation.
Advanced technical and document management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems.
Four to five years of significant law firm experience, specifically understanding litigation and e-filing.
Legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Excellent communication and relationship-building skills, including clear written and verbal communication and the ability to collaborate across departments and build partnerships with internal and external stakeholders in remote and hybrid work environments.
Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document management systems.
Strong organizational and legal support capabilities, including knowledge of legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and the ability to prioritize competing deadlines while managing a high-volume workload.

Responsibilities

Manage and coordinate firm-wide electronic court filings and service of process across state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical filing deadlines.
Advise attorneys and legal teams on court procedures, local rules, e-filing requirements, and high-priority document processing requests.
Provide timely, accurate e-filing support and exceptional client service.
Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials.
Resolve technical filing issues and coordinate with internal support teams.
Develop best practices to improve efficiency and consistency across the firm.
Contact state and federal courts to learn and research local rules and procedures.