Legal Practice Coordinator (Litigation)

Morrison & Foerster, LLP•New York, NY

20h•Onsite

About The Position

The Legal Practice Coordinator provides comprehensive administrative, organizational, project-based, financial, and litigation support to assigned attorneys and other timekeepers. The role combines premier assistance with detailed knowledge of legal procedures, firm operations, and client needs to help manage attorney schedules, client matters, billing, and practice-related projects. The coordinator delivers high-quality client service and work product; litigation practice experience is required. Responsibilities include maintaining calendars and contacts; managing communications, files, matter openings and closings, and conflict reports; preparing and proofreading legal documents; coordinating practice projects and client relationship activities; and collaborating with administrative departments. Litigation duties include coordinating trial preparation, depositions, exhibits, case documents, court filings, and court-reporter logistics. The role also supports time entry, billing, budgets, expenses, travel, meetings, and events, and provides backup and mentoring support to colleagues. The position is based in MoFo’s New York office. MoFo describes its culture as collaborative across borders, practice areas, and business functions, and values fresh ideas and innovation.

Requirements

At least 3 years of experience supporting attorneys, including partners, in a law firm or professional services environment.
Experience managing complex administrative tasks, legal documents, and sophisticated scheduling.
In-depth understanding of law firm practice areas.
Litigation experience and trial experience are required.
Experience coordinating cross-functional or interdepartmental projects and meeting deadlines.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; Adobe Acrobat Pro; DocuSign; electronic filing platforms; document management systems; CRM platforms; expense reimbursement, time, attendance, and billing software such as Aderant or 3E.
Ability to learn and adapt to software applications and technological tools and to embrace new systems and processes.
Excellent communication skills and ability to build effective internal and external client relationships.
Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group.
Discretion, diplomacy, professionalism, and ability to interact effectively with all levels of management and staff and with external entities, including clients and prospective clients.
Ability to work under pressure and complete assignments accurately and on time.
Strong organizational skills, multitasking, prioritization, and deadline-management abilities.
Sound decision-making and judgment; ability to manage high-volume workloads, solve problems proactively, and maintain confidentiality.
Ability to maintain positive internal and external client relationships and anticipate needs.
Proactive interest in refining processes, adopting best practices, and seeking training to improve technological skills.

Nice To Haves

A bachelor’s or associate’s degree in business, finance, or a related field, and relevant certifications are highly preferred.

Responsibilities

Maintain detailed attorney calendars, track deadlines, and manage appointments, travel schedules, and conference calls.
Manage professional relationships and communications with internal and external clients, including screening and following up on calls, emails, and in-person inquiries.
Create and maintain client, matter, and communication lists and contact records in Outlook and Salesforce.
Manage paper and electronic files in accordance with records-management and confidentiality policies; create working files and binders and use firm software to store and retrieve records.
Coordinate Responses to Auditor Requests with paralegals and assist with Opinion Letters.
Use workflow software to open and close matters, process conflict reports, prepare engagement letters, request client-file transfers, assist with client disengagements, and facilitate secure data transfers as appropriate.
Create, edit, proofread, and finalize complex legal and administrative documents, forms, and correspondence.
Coordinate practice-related projects, including meetings, initiatives, research, and events; develop timelines and ensure deliverables meet expectations.
Support client relationships by coordinating pitch materials, tracking leads, updating contact databases, arranging client meetings, and assisting with outreach.
Coordinate with Billing, Marketing, IT, and Office Services on information gathering, billing tasks, and client satisfaction.
Coordinate trial binders, depositions, exhibits, court reporters, opposing counsel, witness files, and trial logistics.
Support matters from inception through trial or resolution, including organizing, reviewing, and producing case documents.
Assist with court filings and assemble exhibits and appendices.
Coordinate deposition arrangements, including travel, food, building security, printing, witness files, exhibits, notices, and subpoenas.
Manage attorney time entry when requested, edit and proofread time notes, ensure compliance with matter codes and billing guidelines, remind attorneys of deadlines, and help submit time daily.
Collaborate with attorneys, the Client Account Manager, and Pricing Team on client requests for budgets, projections, incurred costs, and related reports.
Support billing by editing prebills, generating reports, proofreading and sending invoices, assisting with collections as needed, and coordinating client, matter, and timekeeper inquiries.
Prepare expense reimbursements, reconcile travel expenditures, arrange invoice payments, and prepare check requests.
Book domestic and international travel through designated providers, considering preferences, cost guidelines, and itinerary efficiency.
Organize in-person and virtual conferences, meetings, meals, seminars, and client events, including invitations, attendee tracking, rooms, catering, audio/video logistics, and follow-up.
Prepare and distribute travel itineraries, meeting agendas, background information, and hard-copy or electronic materials.
Anticipate attorneys’ needs, identify upcoming deadlines, prepare background materials, and prioritize tasks to reduce administrative burdens.
Communicate professionally with clients, external counsel, and vendors, and provide backup support to attorneys and timekeepers.
Volunteer for overflow assignments, contribute to workflow and operational improvement projects, and support firm strategic initiatives.
Mentor junior department members and new employees and assist with training on firm processes, software, and procedures.

Benefits

Medical, dental, vision, life, and disability coverage options.
Parental leave and family benefits, including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day.
Birthday holiday.
Annual education reimbursement.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Discretionary bonus may be available.
Overtime as applicable.
Retirement contributions.
Paid holidays and PTO.