Litigation Paralegal and Practice Coordinator

Schnuck Markets, Inc.

6d•Hybrid

About The Position

The Litigation Paralegal and Practice Coordinator serves as the operational and data-management support for SMI’s in-house legal department. Under the direction of legal counsel, the role manages litigation and external-affairs administrative work, including paralegal workflows, court filings, discovery, e-discovery, medical records, deadlines, matter data, and legal platforms. The position supports compliance with court and legal-system requirements while improving administrative efficiency and managing outside-counsel costs. The role manages discovery and medical records; coordinates communications with witnesses, employees, experts, court personnel, and other external parties; and supports litigation through transcript indexing, dataset organization, corporate resolutions, witness outlines, and records-retention functions. It also manages litigation holds, internal data collection, searches, and e-discovery production, serving as a liaison between Legal and IT. The position handles state and federal electronic filings, confidential-data redaction, basic legal drafting, legal research, citation checking, incoming litigation mail and service of process, and scheduling for depositions, hearings, and trials. It maintains matter files, lists, dashboards, and metrics; administers CounselLink and outside-counsel billing and performance reporting; tracks deadlines; assists with class-action recoveries and settlements; and negotiates resolutions as directed by counsel. The role also identifies administrative bottlenecks and develops automated workflows using Google Workspace tools, in partnership with IT. The position is located in St. Louis, Missouri. It requires four days per week in the office for up to six months during training, after which the schedule may shift to three days in the office and two days remote. Most work occurs during normal business hours in a standard office environment, with frequent work outside normal business hours to meet litigation demands and support trials, hearings, or mediations. Occasional travel to an SMI store may be required to collect information and interview witnesses. The role may also support work at an SMI store during a work stoppage or other seasonal needs.

Requirements

Associate degree or junior-college education.
Five to eight years of paralegal experience or a paralegal certificate.
At least three to five years working as a civil litigation or workers’ compensation paralegal, or in other relevant litigation practice support.
Knowledge of Google Workspace (Drive, Docs, Sheets, Gmail, and Vault), Gemini AI workflow tools, CounselLink, Westlaw, DOMO or another specified reporting/dashboard platform, Origami or other risk-management software, Missouri CaseNet, Illinois Odyssey, PACER, EEOC, Missouri and Illinois Human Rights portals, Adobe, and Microsoft Word and Excel.
Knowledge of Missouri and Illinois civil procedure, evidence preservation, and discovery rules for civil litigation, workers’ compensation litigation, and administrative or agency actions.
Expert knowledge of medical-record indexing and state and federal redaction protocols for confidential data.
Knowledge of state and federal court systems, including electronic-filing rules, procedures, and requirements.
Understanding of corporate communications standards and information-sharing protocols when dealing with external affairs, public relations, or regulatory bodies.
Strong and efficient fact-investigation skills, including the ability to independently manage subpoena and docket-tracking workflows.
Ability to receive, organize, and efficiently process physical service of process and daily litigation mail.
Ability to draft pleadings and correspondence and check legal citations in briefs and court filings.
Attention to detail and ability to complete a large volume of work under court-mandated time constraints.
Familiarity with proper handling of confidential and proprietary information and ability to maintain strict confidentiality.
Ability to work outside normal business hours as needed to meet litigation demands and support trials, hearings, or mediations.
Ability to travel occasionally to SMI stores and support work at a store during operational needs, including a work stoppage or seasonal needs.
For internal candidates: store or facility teammates are preferred to have at least six months of Schnucks employment; Store Support Center teammates are preferred to have at least one year of Schnucks employment. Internal candidates must be in good standing and, if invited to interview, have manager approval based on performance.

Nice To Haves

For internal store or facility teammates, at least six months of employment with Schnucks is preferred.
For internal Store Support Center teammates, at least one year of employment with Schnucks is preferred.

Responsibilities

Manage discovery for civil and workers’ compensation cases, including drafting requests and responses, monitoring deadlines, and indexing documents.
Retrieve and manage medical records, including issuing subpoenas, extracting treatment histories, summarizing records, and maintaining digital systems.
Serve as a primary liaison for SMI witnesses, store employees, experts, court personnel, and other external communications as directed.
Index deposition transcripts, organize datasets, draft corporate resolutions, prepare witness outlines, and support records retention.
Manage e-discovery and litigation workflows and serve as the liaison between Legal and IT.
Issue litigation holds and gather internal e-discovery materials, including Google Vault data, store videos, and retained emails, under company policies.
Conduct data searches, cull data, and export e-discovery load files for third parties, opposing counsel, and subpoena requests.
File documents through state and federal electronic filing systems and redact confidential, medical, and financial information before filing.
Draft basic pleadings, correspondence, and routine templates for civil and workers’ compensation cases; conduct legal research and check citations in briefs.
Receive, date-stamp, process, and route physical service of process and incoming litigation mail.
Coordinate depositions, hearings, and trials with attorneys, witnesses, physicians, and court reporters, and send notices to parties.
Create and maintain litigation files, master and open-file lists, legal dashboards, and matter metrics.
Manage third-party requests and teammate subpoena responses, and process requests from attorneys and other third parties.
Perform general administrative work, handle transactional correspondence, maintain Notary Public credentials, and maintain legal digital platforms and dashboards.
Identify administrative bottlenecks and design, build, and implement automated workflows using Google Workspace tools; partner with IT to develop, test, and deploy legal technology automations.
Administer CounselLink, including legal-department reporting, data entry, and outside-counsel billing; track and report law-firm performance and compile updates supplied by law-firm partners.
Enter and track filing, response, and court deadlines in matter-management systems.
Assist with class-action recoveries when the company is a plaintiff and coordinate with the internal claims group to finalize settlements.
Negotiate resolutions and settlements for litigation and claims matters as directed by legal counsel.
Perform other duties as requested by legal counsel.