Business Development Coordinator - Litigation

Holland & Knight LLP • Tampa, FL

11d • Onsite

About The Position

The Business Development Coordinator is an early- to mid-level marketing and business development role supporting defined projects and initiatives for an assigned section, practice group, and/or industry sector group. The Coordinator takes ownership of work streams, builds productive working relationships with attorneys, and contributes to the team’s marketing and business development efforts with increasing autonomy. The position bridges execution and strategy and requires strong project management skills and a growing understanding of the business of law.

The role supports projects from planning through implementation; coordinates events, pitches, proposals, directory submissions, research, collateral, communications, and data management; and tracks referrals and reports on outcomes. The Coordinator is expected to maintain a regular and predictable work schedule and full attention to work activities during business hours unless otherwise approved or required by applicable law. Special projects and duties may also be assigned.

The position can be based at one of the Firm’s offices in Tampa, Dallas, Miami, Fort Lauderdale, Jacksonville, Houston, Nashville, or Philadelphia.

Requirements

• Bachelor’s degree.
• 3–5 years of relevant experience in marketing, business development, communications, or professional services.
• Exceptional written and verbal communication skills and the ability to interact professionally and build rapport with attorneys, clients, and colleagues at all levels.
• Strong project management skills, including managing multiple concurrent initiatives, anticipating obstacles, and driving projects to completion.
• Advanced proficiency in Microsoft Office Suite or Microsoft 365, including Excel, Word, and PowerPoint.
• Ability to work independently, exercise sound judgment, and manage time effectively with moderate supervision.
• Ability to perform effectively in a fast-paced, service-oriented environment while balancing competing priorities and stakeholder demands.
• Growing knowledge of legal industry marketing practices, including directories, rankings, and legal media.
• Professionalism, discretion, and judgment when handling confidential information.
• Flexibility and adaptability in responding to shifting priorities and evolving business needs.
• Proficiency in Microsoft Office Suite or Microsoft 365.
• Ability to sit or stand for extended periods.
• Moderate or advanced keyboard usage.

Nice To Haves

• Law firm experience preferred.
• Experience with Foundation, Qorus Docs, and AI preferred.

Responsibilities

• Support marketing and business development projects from planning through implementation, including project plans, stakeholder coordination, milestone tracking, and timely completion.
• Help coordinate practice-specific events, webinars, sponsorships, client dinners, and receptions, including planning, logistics, vendor management, attendee communications, day-of execution, and post-event follow-up and reporting.
• Assist with developing customized pitch materials, presentations, and RFP responses in collaboration with attorneys and the Business Development team.
• Coordinate directory, award, and ranking submissions by drafting narratives with attorneys and Managers, collecting supporting information, and managing submission timelines.
• Conduct basic research on industries, prospective clients, firm experience, and competitors; synthesize findings into summaries and recommendations, collaborating with the Competitive Intelligence Team as appropriate.
• Update and maintain practice development information, marketing collateral, brochures, biographies, practice group descriptions, deal and case lists, and website content.
• Build and maintain productive working relationships with attorneys in assigned practice areas, gather information, respond to requests, and serve as a point of contact for marketing and business development needs.
• Assist with drafting and coordinating internal and external communications, including press releases, social media posts, newsletters, and announcements related to practice achievements and events.
• Maintain and update experience databases, mailing lists, deal tracking systems, and other data repositories.
• Track and document referrals, ensure accurate records and timely follow-up, and periodically report on outcomes.
• Maintain a regular and predictable work schedule and focus on work activities during business hours, subject to the stated exceptions.
• Perform special projects and other duties as assigned.

Benefits

• Comprehensive medical plans, including PPO and HDHP options, with coverage for domestic partners.
• Dental and vision plans, including coverage for domestic partners.
• Life and AD&D insurance.
• Short- and long-term disability insurance.
• Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
• Dependent care FSAs.
• Health advocacy services.
• Behavioral health and counseling resources for all family members.
• 401(k).
• Profit sharing.
• Backup dependent care.
• Senior care planning support.
• Resources for individuals with developmental disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level