Library Assistant II, III, IV - Roosevelt High

Hawaii State Department of Education•Honolulu, HI

23d•$3,078 - $3,333•Onsite

About The Position

The authorized level is Library Assistant IV; applications are also accepted at the Library Assistant II level in the event of recruiting difficulties. The position is at Roosevelt High. Salary ranges are $3,078 per month for Library Assistant II (SR-05), $3,201 per month for Library Assistant III (SR-07), and $3,333 per month for Library Assistant IV (SR-09). The advertised salary is based on full-time employment and includes shortage and school-year differentials, if applicable. Library assistants provide library support services under the general supervision of a professional librarian. Depending on the assignment and level, work may include circulation, maintaining library materials and files, processing orders and periodicals, interlibrary loans, preparing materials for binding, and copy cataloging. Higher-level assignments may include supervising circulation desk operations and lower-level assistants, handling patron problems, and providing clerical and administrative support. Applicants must meet the experience requirements for the level sought. Library Assistant II requires one-half year of general experience; Library Assistant III requires one year of general experience; and Library Assistant IV requires one year each of general and specialized experience, for two years total. Education may substitute for specified experience under the listed provisions. Experience is calculated using full-time, 40-hour workweeks, with part-time experience prorated. Applicants must meet requirements as of the application date unless otherwise specified, and required education and experience generally may not be gained concurrently. Temporary-position information is provided, but the posting does not specify that this vacancy is temporary.

Requirements

Library Assistant II: one-half year of general experience; Library Assistant III: one year of general experience; Library Assistant IV: one year of general experience and one year of specialized experience, for two years total.
General experience must demonstrate clerical skills, including spelling, arithmetic, following oral and written instructions, and quickly and accurately comparing words and numbers.
For Library Assistant III and above, general experience must also demonstrate knowledge of clerical procedures, ability to operate office equipment, and ability to deal with others tactfully and politely, or be comparable to Library Assistant II State service.
Specialized experience is progressively responsible library experience involving support activities such as circulation, stack maintenance, processing material orders, posting receipt of periodicals, and locating or verifying bibliographic information; it must demonstrate knowledge and application of library terminology, practices, policies, and procedures and understanding of the nature and organization of library materials.
For Library Assistant IV, at least one year of the required experience must be comparable to the next lower level than the level applied for.
Applicants must meet the requirements for the level sought by the application date unless otherwise specified. Required education and experience may not be gained concurrently unless specifically indicated.
Experience is calculated on the basis of full-time, 40-hour workweeks; part-time experience is prorated, and hours exceeding 40 per week are not credited.
Temporary assignment experience claimed toward minimum qualifications must be verified and supported by an accepted document, such as a TA History Report, a signed supervisor letter with required details, or signed SF-10 forms.
Applicants should attach relevant supporting documents to the application.
Education substitutions are available under the posting's specified provisions, including qualifying high school, clerical, library science or technology, university, and graduate library science education; specified excess experience may also substitute for other experience categories.

Responsibilities

Provide nonprofessional library support services, including circulation, preparing materials for use, maintaining catalogs and related files, maintaining stacks, and inventorying library materials.
Charge and discharge books, monitor overdue materials, send notices, and maintain lists of students with outstanding obligations.
Assist librarians with ordering materials; receive and physically prepare materials for library use; maintain card catalog and shelflist records.
Perform limited cataloging or copy cataloging within established guidelines, including locating and editing catalog records and referring substantially incomplete or complex records to a supervisor or higher-level employee.
Supervise and participate in circulation desk activities, including collecting fines and fees, sorting and shelving books, handling returns to other libraries, and checking in and maintaining periodicals.
Handle circulation desk problems and complaints by explaining library policies and referring unresolved issues to the librarian.
Schedule, assign, supervise, train, and evaluate lower-level library assistants; participate in interviews and selection; and potentially supervise students, volunteers, or others performing routine library tasks.
Provide clerical administrative support, such as preparing payroll documents, compiling and typing statistics, ordering office supplies, reconciling and depositing cash receipts, and providing basic directional or informational assistance to patrons.
Receive periodicals, update records, claim missing issues, process invoices and subscription orders or renewals, maintain records, and potentially prepare holdings lists or organize issues for binding.
Process orders for library materials, check files to avoid duplicate purchases, obtain bibliographic and pricing information, prepare purchase orders, maintain order files and allotment balances, verify received items, process invoices, and resolve vendor discrepancies.
Process interlibrary loan requests to and from other libraries, verify citations, notify patrons, track due dates and returns, maintain records, and follow copyright laws and established procedures.
Prepare books and periodicals for commercial binding, maintain records and statistics, review returned work for accuracy, and resolve discrepancies with the bindery.
Assist students in locating materials or using the card catalog, and clip and file articles under designated subject categories.
Keep track of library expenditures and prepare purchase orders, requisitions, memos, correspondence, and reports as assigned.