Library Services Coordinator IV

Tennessee Tech•Cookeville, TN

About The Position

The Library Services Coordinator IV coordinates and supports Archives and Special Collections reference services, daily operations, and the university’s records management program. The role helps ensure proper retention, disposition, preservation, and accessibility of university records. It provides guidance and training to university departments on records management requirements, oversees student employees and archival facility operations, facilitates patron access to archival materials, and supports compliance with state records management regulations and university policies. Applicants must submit a cover letter, resume, and contact information for three professional references. Applications missing any required materials will not be considered. The position is classified as Level S4, Grade 8.

Requirements

High school diploma or GED and five years of related experience; or an associate's degree (60 credit hours) and three years of experience; or a bachelor's degree from an accredited institution and one year of related professional experience; or a master's degree from an accredited institution in a related field, which may substitute for the experience requirement.
Submit a cover letter, resume, and contact information for three professional references.

Nice To Haves

Previous experience in an archive.
Experience with records retention, disposition, and storage per policy.

Responsibilities

Perform reference and small digitization requests (1–10 items) for patrons, manage accrued reference fees, and advise patrons on use and restrictions under the guidance of the Director of Archives and Special Collections.
Manage student employees performing administrative work, timesheet duties, archive facility tasks, and assistance with job duties.
Maintain archival facilities, including opening and closing, integrated pest management, environmental monitoring, reshelving materials, and preventative conservation with assistance from archive staff and student employees.
Assist the archivist with special projects.
Create, revise, and retire Records Disposition Authorizations (RDAs) as needed by departments and University Archives, and submit them to the Tennessee Public Records Division for approval and implementation.
Maintain and update the records disposition policy in Policy Central and ensure that changes are reviewed and approved by the Administrative Council and University Assembly.
Work with colleges, schools, and departments to ensure they have division coordinators.
Arrange annual training and advise new and existing division coordinators on records retention, disposition, storage, and transfer to archives.
Compile and submit annual records destruction reports to the Tennessee Secretary of State Records Management Division.
Supervise a student employee’s work assignments, schedule, performance evaluation, and training.
Track RDA records destruction certificates submitted by division coordinators for accuracy, completeness, and compliance.
Attend regular professional development, including Records Management Division webinars for records officers, to improve practices, skills, and knowledge of state requirements.
Arrange the transfer and registration of records identified by the Records Disposition Policy as University Archives in coordination with division coordinators.
Maintain records management-related web pages on the Library website.
Manage and schedule the reference room and reference desk according to reference procedures.