Library Services Coordinator IV

Tennessee Tech • Cookeville, TN

5d

About The Position

The Library Services Coordinator IV coordinates and supports Archives and Special Collections reference services, daily operations, and the university’s records management program. The role helps ensure the proper retention, disposition, preservation, and accessibility of university records; provides guidance and training to university departments; oversees student employees and archival facility operations; facilitates patron access to archival materials; and supports compliance with state records management regulations and university policies.

Applicants must submit a cover letter, resume, and contact information for three professional references. Submission of all required materials is the applicant’s responsibility; incomplete applications will not be considered. Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Requirements

• High school diploma or GED and five years of related experience; or an associate’s degree (60 credit hours) and three years of experience; or a bachelor’s degree from an accredited institution and one year of related professional experience; or a master’s degree from an accredited institution in a related field, which may substitute for the experience requirement.

Nice To Haves

• Previous experience in an archive.
• Experience with records retention, disposition, and storage according to policy.

Responsibilities

• Perform reference services and digitization requests involving 1–10 items, manage accrued reference fees, and guide patrons on use and restrictions under the direction of the Director of Archives and Special Collections.
• Manage 6–7 student employees performing administrative and archival-facility tasks, including timesheets, and supervise one student assisting with job duties.
• Maintain archival facilities, including opening and closing, integrated pest management, environmental monitoring, reshelving materials, and preventative conservation, with assistance from archive staff and student employees.
• Assist the archivist with special projects.
• Create, revise, and retire Records Disposition Authorizations (RDAs) as needed by university departments and University Archives, and submit them to the Tennessee Public Records Division for approval and implementation.
• Maintain and update the records disposition policy in Policy Central and ensure changes are reviewed and approved by the Administrative Council and University Assembly.
• Work with colleges, schools, and departments to ensure they have division coordinators; arrange annual training and advise new and existing coordinators on records retention, disposition, storage, and transfer to archives.
• Compile and submit annual records destruction reports to the Tennessee Secretary of State Records Management Division.
• Supervise a student’s work assignments, schedule, performance evaluation, and training.
• Track RDA records destruction certificates submitted by division coordinators to ensure accuracy and completeness, and monitor compliance.
• Attend professional development, including Records Management Division webinars, to improve practices, skills, and knowledge of state requirements.
• Arrange the transfer and registration of records designated for University Archives under the Records Disposition Policy, in coordination with division coordinators.
• Maintain records management-related web pages on the Library website.
• Manage and schedule the reference room and reference desk according to reference procedures.

Benefits

• Initial accumulation of one vacation day per month.
• One sick leave day per month.
• Thirteen University holidays.
• Medical insurance with shared cost between the employee and university.
• Life insurance with shared cost between the employee and university.
• Retirement benefits.
• Optional 401(k).
• Educational benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED