Legal Technology Administrative Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates • New York, NY

17d • $105,000 - $120,000 • Hybrid

About The Position

The Legal Technology Administrative Coordinator provides high-level coordination and administrative assistance to Legal Technology management teams at Skadden’s New York office in a hybrid work arrangement. The position also supports complex tasks and projects, collaborates with other Firm departments and team members, and serves as a departmental resource by responding to inquiries about procedures with excellent customer service.

The coordinator supports training, vendor and license renewals, invoice approvals and budget planning, matter mobility, legal hold reporting, cloud-hosted data management, equipment inventory, and electronic disbursement billing. The role maintains intranet sites and a central documentation repository, contributes to reporting and ROI measurement for Legal Technology initiatives, and supports external user access setup. It also coordinates with domestic and international offices, organizes calls, and assists with department initiatives and special projects. The work involves varied and complex assignments, sometimes under critical deadlines, and requires professional standards, sound judgment, discretion, and responsible use of Firm resources.

Requirements

• Bachelor's degree.
• At least two years of related experience.
• Ability to provide high-level customer service.
• High proficiency with relevant Firm software, such as Outlook, Excel, and PowerPoint, and ability to learn new software and operating systems.
• Ability to navigate electronic databases and document repositories.
• Exceptional analytical, organizational, and problem-solving skills, with strong attention to detail.
• Excellent written and verbal communication skills, sound judgment, professionalism, and discretion when handling confidential matters.
• Ability to manage competing priorities effectively in a fast-paced environment, independently and collaboratively.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Responsibilities

• Assist the Legal Technology management team with preparing and tracking training initiatives for new hires and continuing education programs.
• Manage data on cloud-hosted platforms and ensure it is archived or retired according to Firm retention policies when no longer needed.
• Coordinate department vendor contract and license renewals, track renewal dates, and confirm license counts.
• Track and obtain approvals for department invoices and assist with budget planning related to vendor costs.
• Assist with matter mobility by creating spreadsheets to track data transferred into and out of the Firm.
• Create and maintain reports related to legal holds and legal hold members.
• Maintain Legal Technology, Information Governance, and Records Management intranet sites, keeping documentation current as applications change.
• Maintain a central documentation repository using consistent standards; track workflow-related emails and work with owners to develop official documentation.
• Assist with developing and producing regular reporting on Legal Technology and Information Governance activities, projects, and service delivery.
• Assist with defining and tracking ROI metrics, including time saved, cost avoided, and adoption rates.
• Assist with the electronic disbursement management billing process.
• Assist with Legal Technology equipment inventory management.
• Support Human Resources and Paralegal teams with setup for external user access to network systems.
• Develop project strategies to ensure efficient task completion.
• Consult with Firm support departments and internal staff at all levels.
• Coordinate with other Firm offices domestically and internationally as required.
• Assist with department initiatives and special projects.
• Ensure completed projects adhere to accepted professional standards.
• Synthesize information to prioritize and organize tasks.
• Organize and facilitate conference and video calls.
• Perform varied and complex assignments, often under critical deadlines.
• Use effective interpersonal, written, and verbal communication to facilitate working relationships.
• Manage Firm resources responsibly and comply with and understand Firm operations, policies, and procedures.
• Perform other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care, including medical, dental, and vision coverage; savings plan/401(k); and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental leave.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level