Technology Administrative Coordinator

Eleven Western Builders•Escondido, CA

12d

About The Position

The Technology Administrative Coordinator supports the successful operation of the technology department by providing administrative, organizational, and coordination support to the Director of Technology & Operational Innovation. The role partners with Human Resources, Operations, Accounting, and field teams to manage company technology assets, records, inventory, onboarding activities, and departmental initiatives accurately and efficiently. The coordinator learns the company’s technology operations, business processes, systems, and workflows; builds working relationships across departments; and develops proficiency with Microsoft Office, internal tracking systems, and technology asset-management processes. Over time, the role independently manages asset tracking and inventory records, coordinates technology requirements for employee onboarding and offboarding, maintains documentation and reports, tracks initiatives, identifies inventory discrepancies, and provides ongoing support to the technology director. The position calls for a highly organized, detail-oriented, customer-service-driven, proactive, and accountable professional who can manage multiple priorities, communicate effectively, handle confidential information with discretion, and support operational excellence.

Requirements

Minimum of two years of administrative, operations, technology coordination, or related experience preferred.
Experience maintaining records, tracking inventory, and managing data in spreadsheets and databases.
Strong proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
Strong organizational, prioritization, and time-management skills.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Ability to handle confidential information with professionalism and discretion.
Excellent verbal and written communication skills.

Nice To Haves

Associate degree in Business Administration, Information Technology, or a related field preferred.
Experience with asset-tracking systems or inventory-management software preferred.

Responsibilities

Learn the company’s technology operations, business processes, systems, and departmental workflows.
Build working relationships with department leaders, managers, field employees, and support teams.
Become familiar with technology assets, inventory tracking systems, onboarding processes, and departmental procedures.
Develop proficiency with Microsoft Office applications, internal tracking systems, and technology asset-management processes.
Support technology equipment distribution, inventory tracking, and record maintenance.
Manage technology asset tracking and inventory records.
Coordinate technology requirements for employee onboarding and offboarding.
Maintain spreadsheets, databases, reports, and technology-related documentation.
Track department action items, project timelines, and operational initiatives.
Identify and resolve discrepancies related to inventory records and assigned equipment.
Provide ongoing administrative support to the Director of Technology & Operational Innovation.
Keep asset records, inventory information, and departmental documentation accurate and current.
Support technology and process-improvement initiatives.
Collaborate across departments to support technology resource management.