Legal Secretary - County Attorney
About The Position
The Legal Secretary provides direct support to legal functions in the Pima County Attorney’s Office by performing specialized legal secretarial tasks that require knowledge of legal procedures, documentation, and deadlines. The role makes independent decisions about processing legal documents and is primarily responsible for completing tasks assigned by an attorney or paralegal. This recruitment establishes a register for current and future vacancies across levels and assignments in the office. Work assignments vary with departmental needs. The position regularly works in a professional office setting, with daily attendance as an essential function, and regularly responds to telephone calls and emails. Some positions may require a satisfactory background investigation. Employment is contingent on required pre-employment screening, and the position requires a post-offer physical and/or drug screen.
Requirements
- Successful completion of coursework in legal terminology or legal office procedures from an accredited school and one year of legal clerical experience involving preparation and processing of legal documents or legal clerical support to an attorney; an associate’s degree or accredited legal secretary certificate may substitute for one year of experience.
- Alternatively, one year with Pima County in Legal Processing Support or a closely related position, as determined by the department head; relevant accredited college or university education and/or experience may be substituted.
- Valid driver license at application; valid Arizona driver license at appointment.
- Ability to obtain and maintain required licenses and certifications; driving-record review and Fleet Services approval are required for employment.
- Successful completion of required pre-employment background screening, including verification of work history, education, and criminal conviction history.
- Satisfactory completion of any position-specific background investigation required by the court or law enforcement agencies.
- Successful completion of a post-offer physical and/or drug screen.
Responsibilities
- Gather information, prepare legal documents and forms, and monitor legal requirements and deadlines.
- Review new cases, arrange interviews with clients, law enforcement personnel, and attorneys, and initiate case files and paperwork.
- Transcribe electronic dictation and prepare legal reports, correspondence, petitions, jury instructions, disclosures, and other forms.
- Prioritize trials and maintain calendars for hearings, trials, depositions, and litigation response times.
- Compile statistical data and prepare periodic and special reports as directed by an attorney or paralegal.
- Prepare motions for continuance, suspension, or dismissal through the court system.
- Coordinate work activities with trial teams and divisions.
- Liaise for attorneys and paralegals on case preparation and discovery, and prepare related legal documents.
- Communicate with clients or witnesses to obtain or verify case information.
- Word-process technical and confidential documents, including contracts, ordinances, case dispositions, and privileged attorney-client information.
- Review, sort, proofread, and edit legal documents for appropriate terminology, grammar, punctuation, and spelling.
- File and index legal documents produced and received in case files.
- Operate a variety of office equipment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
