Legal Secretary - County Attorney
About The Position
The Pima County Attorney’s Office is establishing a register for current and future Legal Secretary vacancies serving assignments at all levels. In direct support of legal functions, the Legal Secretary performs specialized legal secretarial work requiring knowledge of legal procedures, documentation, and deadlines. The role makes independent decisions about processing legal documents and is primarily responsible for completing tasks and functions assigned by an attorney or paralegal. Work assignments may vary according to department needs and are communicated by a supervisor. The position regularly works in a professional office setting, with daily attendance as an essential function. It involves frequent computer and office-equipment use, communication with clients, witnesses, and other case participants, and handling confidential and privileged information. Recruitment is for a classified position, and the stated pay range is $20.72–$27.97 per hour, with a hiring range of $20.72–$24.34 per hour.
Requirements
- Successful completion of coursework in legal terminology or legal office procedures from an accredited school, and one year of legal clerical experience involving preparation and processing of legal documents or providing legal clerical support to an attorney; an associate degree or accredited college or technical-school legal-secretary certificate may substitute for one year of experience.
- Alternatively, one year with Pima County in Legal Processing Support or a closely related position, as determined by the department head at recruitment; relevant experience and/or education from an accredited college or university may be substituted.
- Valid driver license at the time of application and valid Arizona driver license at the time of appointment.
- Subject to a 39-month Department of Transportation motor vehicle record review; any employment offer is contingent on Fleet Services review and approval of the driving record.
- Must complete any required post-offer, pre-employment background screening, which includes verification of work history, education, and criminal conviction history.
- Requires a post-job-offer physical and/or drug screen.
- Regular daily attendance is an essential function.
Responsibilities
- Gather information, prepare legal documents and forms, and monitor legal requirements and deadlines.
- Review new cases and arrange interviews among clients, law enforcement personnel, and attorneys.
- Review received materials, establish files, and initiate paperwork.
- Transcribe electronic dictation and prepare legal reports, correspondence, forms, petitions, jury instructions, and disclosures.
- Prioritize trials and establish and maintain calendars for hearings, trials, depositions, and litigation response deadlines.
- Compile statistical data about unit operations and prepare periodic and special reports at the direction of an attorney or paralegal.
- Prepare motions for continuance, suspension, or dismissal for submission through the court system.
- Coordinate work activities with trial teams and divisions.
- Act as a liaison for attorneys or paralegals regarding case preparation and discovery, and prepare legal documents as required.
- Communicate with clients or witnesses to obtain or verify case-related legal information.
- Word-process technical and confidential materials, including contracts, ordinances, case dispositions, and privileged attorney-client information.
- Review, sort, and proofread legal documents for attorneys or paralegals.
- File and index legal documents produced and received in case files.
- Edit legal documents for appropriate legal or technical terminology, grammar, punctuation, and spelling.
- Operate a variety of office equipment.
- Respond regularly to telephone calls and emails.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
