Legal Secretary - Employment Law section

State of Ohio • Columbus, OH

8h • Hybrid

About The Position

The Ohio Attorney General’s Office is seeking a Legal Secretary for its Employment Law section. This individual will provide secretarial support in a collaborative team environment, performing various clerical, administrative, and legal support tasks for attorneys and staff. The position operates on a hybrid in-person/remote schedule, with the headquarters located in Columbus, Ohio. The role involves handling confidential legal work, filing legal documents, providing litigation support, producing typed legal documents and correspondence, proofreading, composing routine correspondence, scheduling, processing mail, and answering the main phone line for the section.

Requirements

• 6 months work experience performing legal secretary duties in a law firm or legal setting
• 1 course or 1 month experience in public relations
• Administrative support/services
• Attention to detail
• Confidentiality
• Time management
• Verbal communication
• Written communication

Nice To Haves

• Completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college
• Completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college
• Completion of Bachelor's degree or higher in any related field
• Equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Performs highly confidential legal secretarial work for office attorneys
• Physically and electronically files briefs, motions and other documents in state and federal court
• Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities)
• From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications
• Proofreads and corrects all materials prior to review by attorneys
• Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public
• Schedules meetings/appointments
• Scans and processes mail for the section
• Answers main phone line within the section

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree