Legal Secretary

BakerHostetler•Orlando, FL

6d•Onsite

About The Position

The Corporate Law Group has an excellent opportunity for a Legal Secretary in the Orlando, Florida office. This is a non-exempt position that reports to the Human Resources Manager and collaborates with attorneys and staff on the Corporate Law team. This position requires an in-office presence five (5) days per week. The ideal candidate will possess exceptional organizational, planning, and interpersonal skills, along with the ability to thrive in a fast-paced environment with evolving priorities. This role requires a high level of attention to detail, creativity, initiative, and sound judgment. The position also supports partners involved in firm management and other high-level responsibilities; therefore, the ability to handle highly sensitive and confidential information is essential.

Requirements

High School Diploma or General Education Degree (GED) required.
Minimum of three (3) years of experience as a corporate, transactional, or mergers and acquisitions legal assistant or legal secretary.
Advanced proficiency in Microsoft Office Suite and experience with NetDocs or similar document management systems and Intapp or comparable time-entry software.
Strong knowledge of contract law and related legal principles is preferred.
Exceptional organizational, interpersonal, and time-management skills, with the ability to manage multiple priorities simultaneously.
Demonstrated initiative, professionalism, discretion, and a collaborative team-oriented approach.
Ability to leverage available resources to produce accurate, high-quality work within established deadlines.
Strong verbal and written communication skills and a commitment to exceptional client service.
Notary Public certification preferred.
Ability to perform the essential functions of the position, with or without reasonable accommodation.

Nice To Haves

Strong knowledge of contract law and related legal principles is preferred.
Notary Public certification preferred.

Responsibilities

Provide exceptional administrative and secretarial support to a team of three or more attorneys, delivering outstanding service to both internal and external clients and contributing to the Firm’s reputation for excellence.
Communicate regularly with attorneys to coordinate priorities, balance workloads, and ensure projects are completed accurately and within established deadlines and quality standards; seek guidance from the Human Resources Manager as needed.
Utilize Microsoft Office Suite (including Word, Excel, and PowerPoint), Litera Compare, Adobe, NetDocs, and other document management systems to prepare, revise, format, proofread, and finalize complex legal documents and correspondence.
Support corporate legal matters including: Mergers and Acquisitions, Corporate Governance, Securities Offerings and Compliance, Other Corporate Transactions.
Prepare and manage a variety of legal documents, including but not limited to: Press releases, Offering memoranda, Board resolutions and consents, Legal opinions, Purchase and sale agreements, Partnership agreements, Bylaws, Employment and separation agreements, Engagement letters, Other transaction-related documents and correspondence.
Review all documents for accuracy, formatting, completeness, and consistency, proactively identifying and resolving discrepancies.
Enter, edit, and proofread attorney time entries in Intapp and assist with Proforma billing review.
Prepare closing binders and support post-closing activities for corporate transactions.
File documents, order certificates, conduct Secretary of State searches, and coordinate with registered agents on filings and related searches.
Process expense reimbursements and request vendor payments through the Firm’s expense management system.
Provide dependable, flexible support to attorneys and team members.
Demonstrate teamwork by assisting other legal and administrative professionals as workload permits and supporting the onboarding and integration of new employees.
Perform additional duties and special projects as assigned.