Legal Secretary

HECKLER FRABIZZIO•Wilmington, DE

1d•$45,000 - $50,000•Onsite

About The Position

A legal secretary provides clerical and secretarial support primarily to their assigned Partner, as well as to their associate(s), and other attorneys in the office as needed. Secretaries are expected to support their team and the Firm by working professionally on behalf of clients and promptly responding to their needs in conjunction with the firm's core values to help manage each claim to the best result achievable. This includes tasks such as dictation completion, scanning of various documents, filing, managing incoming and outgoing mail, e-filing, managing Outlook calendars, entering billable time for attorneys, and providing front desk phone coverage. The role requires critical thinking, problem-solving, analytical skills, organizational skills, efficiency, maturity, professionalism, a great work ethic, and compliance with all requirements outlined in the Employee Handbook. All employees are expected to engage in legal and moral activities to further the Firm's Mission Statement and provide preeminent service with zeal to clients, maintaining professional, ethical, and competent interactions.

Requirements

65+ word typing speed
Ability to alternatively sit for long extended periods of time but also stand and walk (remain on feet) for extended periods of time
Ability to spend extended periods of time working with computers, focused on monitors, doing repetitive typing and keyboarding
Ability to drive/operate a motor vehicle and have reliable transportation
Attendance within keeping with the attendance policy is an essential element of the job
Tried and proven psychological/ mental capacity to work in an often stressful, fast-pace, litigation environment

Nice To Haves

1-3 years’ experience in a clerical position
Bachelor’s degree

Responsibilities

Timely completion of dictation assigned
Scanning medical records, Industrial Accident Board documents, Correspondence, Releases of information, factual information, attorney notes
Filing medical records, IAB documents, Releases of information, factual information
Retrieving, date stamping and case number labeling incoming mail, scanning to appropriate e-files and delivery to recipient
Saving PDF’d version (with enclosures) of outgoing correspondence to e-files, sending correspondence via email, fax, regular mail and/or certified mail
PDFing emails, Scanning Medical records, IAB documents, Factual information and Release forms to appropriate e-files
Scanning Fax confirmation sheets into PDF’d version of correspondence for proof of delivery
Handling Agreements and Final Receipts
Acting as a second set of eyes for attorneys to ensure all enclosures are attached to correspondence and that documents are executed
Ensuring filing/scanning of fax confirmation sheets are up to date by close of business day
Providing front desk phone coverage
Entering billable time for the Attorneys
Outlook calendar management
Maintaining productivity in volume of work and/or billable time
Working well individually and/or as a team
Handling voluminous paper
Utilizing critical thinking
Problem solving and analytical skills
Organizational skills
Ability to work efficiently
Demonstrating maturity / professionalism
Integration with Core Values / great work ethic
Compliance with all requirements outlined in the Employee Handbook