Legal Secretary
About The Position
Under the supervision of the Office Manager, the Legal Secretary is a non-exempt position under FLSA. This employee helps maintain efficiency in the Pottawatomie County Attorney's Office. This employee performs general secretarial duties, data entry duties, and prepares paperwork for the County Attorneys and Office Manager. This position is responsible for answering the telephone and greeting the public and assisting County Attorneys in courtroom/hearing situations. This position requires excellent interpersonal communication skills, clerical skills, organizational skills, and legal knowledge and background.
Requirements
- Ability and willingness to learn about computers, office procedures, clerical skills
- Working knowledge of mathematics
- Ability to read and interpret legal documents
- Working knowledge of federal, state, and local laws and ordinances
- Ability to operate a computer, calculator, photocopier, and other office equipment
- Excellent written and oral communication skills
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to concentrate on many different tasks at the same time, while there are constant interruptions, telephone calls, questions, etc.
- Ability to read and concentrate via typing and proofreading activities, including numbers and legal terminology
- Uses initiative in carrying out recurring assignments and routine tasks, problems are referred to the Supervisor
- Works with numerous agencies/persons and must avoid mistakes with preparation of legal documents
- Encounters problems with scheduling conflicts and time management techniques
- Some independent decision-making is involved in this position
- Prioritizing work assignments are an example of decisions this employee may encounter
- Must decide the best method to provide the most efficient and professional citizen assistance
- Acts with supervision from the Pottawatomie County Attorney's Office Manager and has no supervisory duties
- Required to be bonded regarding responsibility as Notary Public
- Responsible for departmental equipment and resources, but does not participate in the annual budget process
- Daily contact with the general public, co-workers, supervisory personnel and elected or appointed officials is expected
Nice To Haves
- Technical degree as a Legal Secretary is preferred
- One to three years of similar or related experience is preferred
Responsibilities
- Processes work product generated by Attorneys and Officer Manager
- Performs routine administrative and secretarial duties such as data entry, mailings, filing, typing correspondence, prepare legal documents, and transcription
- Maintains regular and predictable attendance
- Answers and directs incoming telephone calls
- Organizes trial dates and prepares witness subpoenas
- Schedules appointments, calendar hearings & deadlines, etc.
- Assists with hearing preparations
- Ensures positive public relations with public and staff
- Responds to routine inquiries from telephone callers and visitors
- Greets customers, and directs them to the proper personnel, when necessary
- Serves as Notary Public
- Directs information to other departments if necessary
- Assists with other office duties as required
- Handles money, receipts money from customers
- Assists other office personnel as needed
- Distributes victim witness information
- Performs other duties as deemed necessary or assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
