Law Office - Legal Secretary

Puyallup Tribe of Indians • Tacoma, WA

1d • Onsite

About The Position

Provides office support to the attorneys and other staff in the department including the preparation of legal briefs, memos and other correspondence.

Requirements

• Associates degree in a related field or high school diploma or general education degree (GED) and two years of related administrative/office experience and/or training required. An equivalent combination of education and experience may be considered.
• Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.) is required.
• Ability to interact tactfully and positively with Tribal members, all levels of staff and management.
• Ability to maintain a high level of confidentiality.
• Ability to read, analyze and interpret common professional journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from staff and regulatory agencies.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions.
• Ability to effectively present information to management, employees and groups of people.
• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions and apply them to practical situations.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have a valid and unrestricted Washington State Driver’s License. Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle.
• Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• Requires the ability to concentrate and consistently produce accurate work.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to stand and walk.
• The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Nice To Haves

• Tribal experience preferred.

Responsibilities

• Answers department’s phones, takes messages, and greets visitors.
• Routes and logs incoming and outgoing mail. Indicates action required and follows up to assure prompt response or action.
• Prepares and distributes mail in a timely manner.
• Prepares overnight packages and schedules pick-up.
• Prepares certified mailings and tracks return receipts and files appropriately when returned.
• Delivers items to nearest Post Office or FedEx locations when needed.
• Transcribes documents including correspondence and legal documents.
• Copies legal documents.
• Arranges and maintains the Law Office calendar. Coordinates scheduling of meetings for Law Office and makes courtesy calls to all parties prior to meeting.
• Develops and distributes agenda for said meetings.
• Takes and publishes meeting notes, including action items.
• Tracks action items for the Director and reports status as requested.
• Manages and routes internal Tribal documents, including agenda request forms, Resolutions, check requests, purchase orders, time sheets, budget modifications, etc.
• Maintains digital and hard copy records and files on site and in archives. Has primary responsibility for numerous records and files and is expected to keep them up-to-date on a daily basis.
• Acts as the information center for all computer needs of the Law Office and coordinates updates, repairs, training and equipments needs with Technologies.
• Contacts printer vendor for supplies.
• Maintains accurate data and case statistics and monitors to ensure compliance with grants awarded for the benefit of the office.
• Works with and maintains strict confidentiality in all matters.
• Takes direction from Lead Legal Secretary and Director
• Performs other duties as assigned.

Benefits

• employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree