Legal Secretary, Employment Unit

Virginia Information Technologies Agency•Richmond, VA

4d•Onsite

About The Position

The Attorney General & Dept of Law is seeking a Legal Secretary for the Employment Unit. This role provides essential secretarial and paralegal support to attorneys in the Employment Unit-Trial Section and backup support to the General Civil/Unit of the Trial Section. The position involves a wide range of duties including managing case files, preparing legal documents, communicating with clients and counsel, and handling administrative tasks related to active trial practice.

Requirements

A minimum of three to five (5) years working in an employment law practice.
Exceptional written and verbal communication skills.
Proficiency in time management.
Ability to work independently and as a team member.
Ability to work well under pressure and adjust priorities without close supervision.
Possess a valid driver’s license.
Subject to a criminal background check.

Responsibilities

Provide secretarial support to up to seven Employment Unit-Trial Section attorneys and backup secretarial support to attorneys in the General Civil/Unit of the Trial Section.
Prioritize work assigned by attorneys.
Type and edit briefs, pleadings, discovery requests and responses, correspondence, and memoranda, and prepare them for filing.
Draft correspondence for attorneys' signatures.
Proofread and perform quality checks on all work product, referring to legal databases and style guides.
Scan pleadings and correspondence into an electronic database.
Attend to all aspects of discovery.
Manage the opening of new cases and closing of ended cases in the Office’s case management database.
Perform other administrative tasks related to active trial practice.
Establish files and organize/maintain electronic files for all discovery.
Upload discovery documents to file sharing platforms.
Communicate with clients, experts, and opposing counsel.
Prepare trial exhibits and materials.
Contact and schedule witnesses for meetings and depositions.
Prepare and track subpoenas and arrange for service.
Prepare and process travel vouchers and requests for travel, as well as purchase, reimbursement, and payment forms.
Arrange for conference rooms and schedule court reporters.
Provide backup secretarial support to other units in the Trial Section.
Electronically file documents in various courts using specified systems.