Legal Secretary

Jackson Lewis P.C. • San Francisco, CA

18h • Hybrid

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law, with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions. The firm is seeking a Litigation Legal Secretary for their San Francisco, CA office. This role involves providing a full range of support to multiple attorneys, including document preparation, electronic file maintenance, expense reporting, calendar management, and other legal tasks.

Requirements

• 7+ years minimum legal experience, preferably in labor and employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience in working with document database system (NetDocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.

Nice To Haves

• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4+ active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• An associate degree or 4-year college degree preferred, or relevant experience considered.

Responsibilities

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.
• Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Oversee a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Benefits

• We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
• We provide a rewarding and collegial work environment for the leading attorneys in our field.
• We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law.
• We are a law firm where people know each other and work together to best serve our clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree