Legal Secretary

The Florida Bar•Orlando, FL

13h•Onsite

About The Position

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. This position is in an in-office position, located in Orlando, Florida and is not a remote position.

Requirements

High School Diploma (or its equivalency).
Five (5) years of progressively responsible secretarial experience.
Correct spelling, punctuation and grammar
Standard business formats
Legal terminology
Style and format of legal pleadings
Adobe Acrobat
Office procedures and practices and styles
MS Word
MS Excel
Use of databases
Basic arithmetic
Type sixty (60) correct words per minute
Pay attention to detail
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Handle multiple tasks
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situations
Demonstrate initiative in group projects and individual settings
Consistently provide an excellent service-oriented attitude

Responsibilities

Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, tickling deadlines, etc.).
Types and finalizes drafted pleadings, correspondence, and meeting minutes and agendas.
Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and make case notes in the case management system regarding call.
Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily
Receives and scans incoming mail into the case management system. Sends outgoing mail.
Prepare bar counsels' travel requests and expense reports.