Legal Secretary

Lake County•Polson, MT

1d•Onsite

About The Position

The Legal Secretary position at the Lake County Attorney's Office is responsible for managing citations, discovery, and evidence received from law enforcement agencies, ensuring all necessary information is obtained and organized within the office's filing software. A key aspect of the role involves securely and timely distributing this information to defense attorneys, upholding data integrity and confidentiality. Additionally, the secretary prepares discovery for trial, which includes using document and video editing software for trimming and redacting media.

Requirements

Effective communication skills to interact with law enforcement, supervisors, employees, and the general public
Specific vision abilities including the ability to adjust focus for extended periods of computer work and reading documents
Manual dexterity to operate a computer, filing software, and other office equipment efficiently
Ability to occasionally lift, carry, push, pull, or move objects weighing up to 20 pounds
Ability to frequently sit and reach with hands and arms
Ability to occasionally stoop, kneel, and climb
Ability to travel within the county in all weather conditions
Minimum of two years of law office experience

Nice To Haves

PARALEGAL experience
Knowledge and understanding of Law office practice (preferably criminal law)
Familiarity with Justice Court and District Court procedures
Familiarity with legal terminology and statutes
Familiarity with various office equipment including telephone, fax machine, copier, printer, computer, and media equipment
Familiarity with Microsoft Office software (Word, Excel and Outlook)
Familiarity with Safety rules, procedures and practices

Responsibilities

Receive citations, discovery and evidence from law enforcement agencies
Communicate with law enforcement agencies to obtain any additional discovery needed
Organize discovery neatly in filing software
Distribute information to defense attorneys in a secure and timely manner
Maintain the integrity and confidentiality of data
Prepare discovery for trial, including using document or video editing software to trim and redact media
Interact effectively with law enforcement, supervisors, employees, and the general public
Adjust focus for extended periods of computer work and reading documents
Operate a computer, filing software, and other office equipment efficiently
Occasionally lift, carry, push, pull, or move objects weighing up to 20 pounds
Frequently sit and reach with hands and arms
Occasionally stoop, kneel, and climb
Travel within the county in all weather conditions as needed
Create and organize physical and electronic legal files for criminal, Youth in Need, and civil cases
Order or procure various reports from different agencies
Collect and process daily jail information and citations from law enforcement
Prepare motions, orders, notices, plea agreements, and various other legal documents
Calendar hearings, motion responses, and discovery deadlines
Request and process all discovery, ensuring it is organized and securely distributed
File legal documents with Justice Court and District Court and distribute
Communicate with victims and law enforcement regarding case status both orally and in writing
Assist attorneys in trial preparation as needed
Perform other duties as assigned