Legal Secretary

Jackson Lewis P.C.•Philadelphia, PA

2d•Onsite

About The Position

Jackson Lewis P.C. is seeking a Legal Secretary/Legal Administrative Assistant to support multiple labor and employment litigation attorneys. The role involves drafting and revising legal documents, e-filing in various courts, conducting legal research, and advanced editing/formatting. Administrative duties include calendar management, expense processing, invoice submission, and travel arrangements. The ideal candidate is highly organized, detail-oriented, and a team player with at least 5 years of recent litigation secretary experience.

Requirements

At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Solid understanding of technical legal terminology.
Experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills.
Excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

Experience with labor and employment law a plus.
Experience with law firm software including billing, expense, document management, etc. is a plus.
4-year college degree preferred.

Responsibilities

Drafting/revision of correspondence, pleadings, and documents.
Experience with eFiling Systems in multiple courts.
Conducting legal research.
Advanced editing and formatting, including Table of Contents (TOC) and Table of Authority (TOA).
Excellent proofreading and attention to detail.
Calendar maintenance.
Managing attorney expenses.
Submitting invoices.
Making travel arrangements.
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
Provide support for four+ attorneys in employment and labor law matters and backup support as needed.
Support attorneys with correspondence, pleadings, documents and other documents as directed.
Manage document filing in multiple courts with various requirements, primarily using electronic filing.
Interact with internal departments, outside agencies, vendors and clients.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested.
Assist with billing review, inquiries and collections.
Maintain docketing for litigation attorneys.
Maintain calendars, CLE, reports and time records.
Book and organize travel arrangements as needed; assist with expense reimbursement.
Various office and client filing.
Other office administrative functions as needed.